Civil Process & Office Operations Manager

Sibley Surveyors, Inc; Gaylord (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

The Office Manager-Civil Process Specialist supports the Sheriff’s Office by handling civil process papers, foreclosure-related tasks, and related accounting duties. The role requires attention to records management, billing, and cross-agency coordination.

Primary responsibilities include processing documents in official systems, scheduling foreclosures, and ensuring confidentiality and compliance. Requires an Associate degree, Notary license, and a Minnesota driver’s license.

Qualifications

• Associates Degree is required.
• Minimum 3 years related clerical, secretarial, bookkeeping and/or administrative support experience plus 2-year post-secondary education; additional years may be accepted.
• Notary License is required.
• Valid MN driver's license.
• Additional certifications may be needed after employment depending on duties.

Responsibilities

• Process civil process documents and foreclosures; schedule foreclosure sales.
• Maintain records of papers served, executions and foreclosures in the relevant system.
• Prepare and send billings; collect and remit payments.
• Perform records checks for criminal history and maintain confidential data.
• Provide customer service and information access for the public and other agencies.
• Prepare and review reports and statistics for state agencies.
• Assist in gun permit processing and other compliance tasks.

Skills

Customer service

Time management

Data entry

Billing

Interpreting policies

Attention to detail

Mathematical computations

Purchasing and accounting

Communication

Office etiquette

Education

Associates Degree

2-year post-secondary education in administration

Notary License

Tools

LETG/LEGT system

Job description

The Office Manager-Civil Process Specialist supports the Sheriff’s Office by handling civil process papers, foreclosure-related tasks, and related accounting duties. The role requires attention to records management, billing, and cross-agency coordination.

Primary responsibilities include processing documents in official systems, scheduling foreclosures, and ensuring confidentiality and compliance. Requires an Associate degree, Notary license, and a Minnesota driver’s license.