Civil Legal Assistant & Records Coordinator

Department of Administration Human Resources; Arizona; On-site; USD 37,000 - 46,000; Full time

Job summary

Department of Administration Human Resources seeks a capable Legal Assistant to support Civil Attorneys by preparing, formatting, and filing legal documents, maintaining calendars, and assisting with public records requests. The role includes reception duties and helping with document review in criminal and civil matters.

The ideal candidate has a high school diploma or GED with at least two years of relevant experience, and strong MS Office and Adobe Acrobat skills.

Qualifications

• Minimum qualifications include a high school diploma or G.E.D. and two years’ experience as a Legal Assistant or equivalent.
• Postsecondary education related to legal clerical skills may substitute for experience on a year-for-year basis.
• Ideal candidate is detail-oriented, highly organized, and has strong verbal and written communication skills; proficiency in Microsoft Office and Adobe Acrobat is expected.

Responsibilities

• Prepares, formats, and files legal documents including briefs, opinions, memorandums, complaints, answers, motions, responses, and replies.
• Prepares and formats routine correspondence, contracts, resolutions, and ordinances.
• Proofreads correspondence and legal documents.
• Indexes and maintains files.
• Maintains a calendar of trial and hearing dates for assigned attorneys.
• Maintains an inventory of and orders necessary office supplies.
• Attends the public at a counter or as a receptionist.
• Interviews, screens, and refers callers.
• Answers inquiries regarding departmental services and functions.
• Assists with document review and document production in criminal and civil matters.
• Assists with public record requests.
• Performs other duties as required.

Skills

Detail-oriented

Highly organized

Verbal communication

Written communication

Education

High school diploma or G.E.D.

Tools

Microsoft Office

Adobe Acrobat

Job description

Department of Administration Human Resources seeks a capable Legal Assistant to support Civil Attorneys by preparing, formatting, and filing legal documents, maintaining calendars, and assisting with public records requests. The role includes reception duties and helping with document review in criminal and civil matters.

The ideal candidate has a high school diploma or GED with at least two years of relevant experience, and strong MS Office and Adobe Acrobat skills.