Administrative Assistant I

Macon-Bibb County Government; Macon (GA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Macon-Bibb County Government seeks an Administrative Assistant I to provide comprehensive administrative and technical support for the District Attorney's office, ensuring that legal documents are handled accurately and confidentially.

Responsibilities include preparing and processing documents, assisting in court and discovery, greeting visitors, and managing phones and records with strong organization and time management.

Qualifications

• High school diploma or equivalent required.
• Five years of high-level administrative support experience.
• Three years in a legal or court setting.
• Proficiency in Microsoft Office products.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Disseminates, prioritizes, assembles, copies, types, files, coordinates, and processes legal documents.
• Assists in court preparation.
• Assists in discovery preparation on cases.
• Performs other related duties as required.
• Assists in all forms of clerical and receptionist duties: greet visitors, and answer and direct phone calls.
• Other duties may be required and assigned.

Skills

Microsoft Office

Discretion & confidentiality

Communication skills

Interpersonal skills

Time management

Attention to detail

Self-starting

Organizational skills

Education

High school diploma or equivalent

Job description

Administrative Assistant I

The Administrative Assistant I is responsible for providing administrative and technical support to the District Attorney's office. These duties are not to be construed as exclusive or all-inclusive:

• Disseminates, prioritizes, assembles, copies, types, files, coordinates, and processes legal documents.
• Assists in court preparation.
• Assists in discovery preparation on cases.
• Performs other related duties as required.
• Assists in all forms of clerical and receptionist duties: greet visitors, and answer and direct phone calls.
• Other duties may be required and assigned.

The Administrative Assistant I should possess, at a minimum, a high school diploma or equivalent and at least five (5) years performing high level administrative support duties, three (3) of which in a legal or court setting.

• Knowledge and proficiency in Microsoft Office products.
• Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information
• Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the general public.
• Ability to achieve results on a timely basis.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Demonstrated ability to achieve results on a timely basis.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER