Civil Court Operations Specialist

State of Oregon; Salem (OR); On-site; USD 54,000 - 85,000; Full time

Benefits offered by this job

Medical premium coverage

Bilingual skills allowance

Annual salary increases

Paid holidays and leave

Job summary

State of Oregon, Judicial Department, is hiring a Court Operations Associate (Civil Clerk) to support civil proceedings at the Clackamas County court. Responsibilities include handling complex case entries, contacting parties and attorneys, and distributing notices and copies of filings.

The role requires a high school diploma and 3+ years in a related office setting, with an emphasis on accuracy, confidentiality, and customer service.

Qualifications

• High school diploma or equivalent required.
• At least three (3) years of responsible experience in a moderately complex office handling financial, administrative, or legal documents.
• Combination of education and experience equal to three years typically supports the required knowledge and abilities.

Responsibilities

• Enter complex cases and assist with civil law filings.
• Contact parties, attorneys, and law enforcement by phone and in person to verify documents and fees.
• Prepare and distribute notices and copies of court documents.
• Review and approve documents for judicial signature and notify the judicial officer of missing elements.
• Assist self-represented litigants and attorneys with questions on policy and procedure.
• Monitor reports and track pending cases to ensure timely disposition and data accuracy.

Skills

Customer service

Computer skills

Clerical tasks

Policy explanation

Deadline prioritization

Document review

Confidential information handling

Court or legal experience

Education

High school diploma or equivalent

3+ years experience in a moderately complex office

Education/experience combination equal to 3 years

Job description

State of Oregon, Judicial Department, is hiring a Court Operations Associate (Civil Clerk) to support civil proceedings at the Clackamas County court. Responsibilities include handling complex case entries, contacting parties and attorneys, and distributing notices and copies of filings.

The role requires a high school diploma and 3+ years in a related office setting, with an emphasis on accuracy, confidentiality, and customer service.