City Secretary & Records Manager

Cityofmaypearl; Texas; Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

The City of Mart, a Type A general-law municipality in McLennan County, Texas, seeks a City Secretary who also serves as City Treasurer. This full-time role reports to the Mayor and City Council and handles records management, meetings, elections, and financial reporting.

The position emphasizes compliance with state law and coordination with outside professionals. Responsibilities include preparing council agendas, maintaining official records, coordinating elections, and compiling financial

Qualifikationen

• High school diploma or equivalent.
• Experience in municipal government, public administration, records management, or related field.
• Ability to organize and maintain accurate governmental records.
• Ability to prepare clear correspondence, meeting minutes, and official documents.
• Ability to understand and follow state laws and city ordinances.
• Ability to attend evening City Council meetings as required.

Aufgaben

• Attend all City Council meetings and record accurate minutes.
• Assist with agendas and meeting notices per Open Meetings Act.
• Prepare and maintain ordinances, resolutions, minutes, and contracts.
• Maintain custody of the City seal and official records.
• Serve as records-management officer and coordinate retention of records.
• Coordinate public information requests under the Public Information Act.
• Coordinate elections and perform duties under the Texas Election Code.
• Prepare notices and legal attestations as required by law.
• Maintain records of municipal receipts and expenditures and financial docs.
• Compile financial reports for Mayor and City Council using staff data.
• Assist with budget, audit, and financial reporting tasks.
• Coordinate with accountant, auditor, attorney, and staff as needed.
• Provide courteous assistance to residents and officials.

Kenntnisse

Record management

Public administration

Legal compliance

Meeting minutes

Communication

Ausbildung

High school diploma or equivalent

Tools

MS Office

Email & spreadsheets

Jobbeschreibung

The City of Mart, a Type A general-law municipality in McLennan County, Texas, seeks a City Secretary who also serves as City Treasurer. This full-time role reports to the Mayor and City Council and handles records management, meetings, elections, and financial reporting.

The position emphasizes compliance with state law and coordination with outside professionals. Responsibilities include preparing council agendas, maintaining official records, coordinating elections, and compiling financial