City Programs Clerk & Records Coordinator

Police

Albuquerque (NM)

On-site

USD 35,000 - 52,000

Full time

14 days+

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Job summary

Police in Albuquerque is seeking a dedicated clerical assistant to support multiple City programs within an assigned department. You will assist professional staff with routine clerical duties, manage filing systems, and prepare a variety of documents using Microsoft Word and Excel.

The role includes processing invoices and payments, handling cash, and performing basic bookkeeping. You may interact with the public and help coordinate travel arrangements, with opportunities to lead junior staff

Qualifications

High school diploma or GED is required.
At least 3 years of clerical or office assistant experience.
Proficiency with Microsoft Word and Excel is preferred.

Responsibilities

Process, monitor and maintain documents for City programs in the assigned area.
Assist professional staff with routine clerical duties and related tasks.
Maintain department filing systems, records and databases; develop and modify filing systems.
Prepare and proofread documents including general correspondence, fliers, memoranda and reports using Word and Excel.
May prepare purchase requests and logs; manage inventory of office supplies and materials.
Process vendor invoices for payment and input data into the computer.
Collect money from the public and balance cash register; perform basic bookkeeping duties.
Prepare computerized records, rosters, lists and logs; ensure information accuracy and currency.
Answer the telephone and assist the general public; coordinate payroll activities when needed.
Assist in travel arrangements and may lead lower-level clerical staff.