City Parks Events & Rentals Clerk

City of Providence; Providence (RI); On-site; USD 40,000 - 48,000; Full time

Job summary

City of Providence is seeking an Events Clerk in the Parks Department to provide clerical and administrative support for event facilities, rentals, and related activities. You will handle customer service for the public, event clients, vendors, and Parks staff, and assist with scheduling, records, payments, and documentation.

Under supervision of the Director of Athletic and Event Facilities, you will enter data into departmental digital platforms, maintain calendars, process applications, and

Qualifications

• Three years of clerical, administrative, customer service, or related experience.
• Ability to communicate effectively with the public and City employees.
• Ability to organize work, maintain records, and meet deadlines.

Responsibilities

• Provides clerical support for Parks Department events, rentals, and facility use.
• Answers phones, responds to emails, and provides routine information to the public and event clients.
• Maintains event and facility calendars and schedules.
• Receives and processes event and rental applications and related paperwork.
• Maintains files and records related to events, rentals, permits, and payments.
• Prepares routine correspondence, invoices, receipts, confirmations, and other documents.
• Records and tracks event fees, deposits, and payments.
• Assists with scheduling facility tours and event-related meetings.
• Assists with the preparation of event schedules, lists, reports, and other materials.
• Enters and updates information in departmental digital platforms.
• Assists event staff with routine administrative needs before and after events.

Skills

Clerical experience

Customer service

Communication

Time management

Recordkeeping

Tools

Microsoft Office

Job description

City of Providence is seeking an Events Clerk in the Parks Department to provide clerical and administrative support for event facilities, rentals, and related activities. You will handle customer service for the public, event clients, vendors, and Parks staff, and assist with scheduling, records, payments, and documentation.

Under supervision of the Director of Athletic and Event Facilities, you will enter data into departmental digital platforms, maintain calendars, process applications, and