City HR Assistant: Admin & Records Specialist

City of Pocatello; Pocatello (ID); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PERSI Retirement

Job summary

The City of Pocatello is seeking a Human Resources Assistant to provide administrative support for HR programs, process payroll changes, operate the HRMIS, and maintain personnel and medical records. The role serves as the first contact for the HR Department, handling inquiries by phone, email, and in person.

Key duties include processing personnel actions, assisting with orientation, managing HR records, and supporting the Work Study program.

Qualifications

• Excellent communication and public contact skills.
• Ability to explain HR functions and policies.
• Attention to accuracy and detail.
• Proficient computer and software skills.

Responsibilities

• Generates, receives and processes all personnel actions and assists with pay increases, promotions, re-classifications or other status issues.
• Assists new employees with orientation paperwork and answers questions on eligibility and participation requirements.
• Maintains HR Suite by adding/activating employees, reviewing reports and entering timesheet information.
• Creates and maintains HR records, files and required reports for City and State.
• Oversees the Work Study program including advertising, reporting new hires and monitoring funds.

Skills

HR functions

Customer service

Communication

Office software

Data entry

Professional demeanor

Education

Bachelor’s degree preferred

Associate degree + 3 years experience

Five years office experience

Tools

HRMIS

MS Office

Job description

The City of Pocatello is seeking a Human Resources Assistant to provide administrative support for HR programs, process payroll changes, operate the HRMIS, and maintain personnel and medical records. The role serves as the first contact for the HR Department, handling inquiries by phone, email, and in person.

Key duties include processing personnel actions, assisting with orientation, managing HR records, and supporting the Work Study program.