City Fleet & Roadway Administrative Assistant II

Helena, City of (MT); Helena (MT); On-site; USD 42,000 - 60,000; Full time

Job summary

Helena, City of (MT) seeks an Administrative Assistant II to power two city teams: Fleet Maintenance and Roadway Code Enforcement. You will manage fleet assets, coordinate repairs, and handle purchase/work orders while serving as a public ambassador for city code and sidewalk safety.

The role emphasizes multitasking, organization, and professional interaction with staff, vendors, and residents to keep city operations moving smoothly and neighborhoods thriving.

Qualifications

• Modern office procedures and software (Word, Excel, PowerPoint, Access).
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Perform administrative work including reports, letters, and meeting minutes with accuracy.
• Maintain forms, records, timecards, and calendars; manage schedules and notices.
• Assist with budgeting, purchasing, and payroll-related records and processes.

Skills

Office software

Communication skills

Multitasking

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Fleet management system

Work order system

Job description

Helena, City of (MT) seeks an Administrative Assistant II to power two city teams: Fleet Maintenance and Roadway Code Enforcement. You will manage fleet assets, coordinate repairs, and handle purchase/work orders while serving as a public ambassador for city code and sidewalk safety.

The role emphasizes multitasking, organization, and professional interaction with staff, vendors, and residents to keep city operations moving smoothly and neighborhoods thriving.