City Council Administrative Specialist

City of Omaha, NE; Omaha (NE); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Forty-hour work week

Health insurance

Pension plan

Paid leave

Job summary

The City of Omaha is seeking a Secretary to City Council to provide skilled administrative support to City Councilmembers and staff, manage office operations, and ensure effective communications. This role requires independent judgment and adherence to city policies under the City Council Chief of Staff.

Requirements include high school diploma, 3 years of relevant experience, and a typing test with 40 wpm at 90% accuracy by Oct 30, 2026. Bachelor's degree preferred.

Qualifications

• High school graduation or equivalent.
• Three (3) years of progressively responsible professional, administrative, or high-level clerical experience in municipal, county, state or federal government or in a comparable private sector or not-for-profit organization.
• Bachelor’s degree preferred.

Responsibilities

• Coordinate all office management functions, including accounts payable, procurement of supplies and equipment, travel planning and coordination of all IT, equipment maintenance, and facility issues.
• Oversee quality control, distribution and retention of all office written communications, including Committee meeting summaries, correspondence to state legislators, media releases, requests to the City Law Department, confidential memoranda, and general correspondence.
• Coordinate the City Council meetings and scheduling, including legislative committee meetings, individual or group meetings with the Mayor, constituents, lobbyists, city department representatives, outside agencies, and neighborhood groups.
• Maintain and update the City Council website.
• Researches and prepares City Council proclamations and other recognition awards.
• Coordinates Street Vacations Committee, including Committee review and related communications.
• Provides support to the Cable Television Access Corporation board, including scheduling, preparing agendas and minutes and preparing background documentation.
• Researches and responds to open records requests.
• Coordinates tourism grant process, including public notices and related communications.
• Assists with intake and resolution of constituent complaints.
• Assists with annual department budget preparation.
• Assists with Council Staff review of city budget.
• Performs research and prepares reports for Councilmembers and Council Chief of Staff as assigned.

Skills

Typing 40 wpm

Office administration

Communication skills

Attention to detail

Computer literacy

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

The City of Omaha is seeking a Secretary to City Council to provide skilled administrative support to City Councilmembers and staff, manage office operations, and ensure effective communications. This role requires independent judgment and adherence to city policies under the City Council Chief of Staff.

Requirements include high school diploma, 3 years of relevant experience, and a typing test with 40 wpm at 90% accuracy by Oct 30, 2026. Bachelor's degree preferred.