Secretary to City Council

City of Omaha; Omaha (NE); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Forty-hour work week

Paid leave: vacation, management, sick

Health insurance

Defined benefit pension plan

Job summary

City of Omaha is seeking a skilled administrative professional to support the City Council, including office management, communications quality control, and project support. This role requires independence, strong judgment, and adherence to city policies.

The position involves coordinating meetings, preparing documents, assisting with budgets, and maintaining records. A typing test is required by Oct 30, 2026, with a 40 WPM accuracy threshold.

Qualifications

• Knowledge of business English, spelling, punctuation, and grammar.
• Knowledge of office management, clerical techniques, record keeping, and report compilation.
• Knowledge of basic public administration functions and municipal government structure.
• Ability to operate a computer using standard or customized software.
• Knowledge of basic investigative and research techniques.
• Ability to make decisions based on policies, laws, and regulations.
• Ability to compose letters and reports and maintain records.
• Ability to communicate effectively, orally and in writing.

Responsibilities

• Coordinate all office management functions: accounts payable, procurement, travel planning, IT coordination, and facilities.
• Oversee quality control and distribution of all office communications.
• Coordinate City Council meetings and scheduling with Mayor, constituents, and stakeholders.
• Maintain City Council website and prepare proclamations and award documentation.
• Coordinate various committees and boards and support staff and officials.
• Assist with budget preparation and annual department budgeting tasks.
• Prepare reports for Councilmembers and maintain attendance as scheduled.

Skills

Business English

Office management

Public administration knowledge

Computer literacy

Research techniques

Decision making

Communication skills

Attention to detail

Education

High school diploma or equivalent

3 years of administrative/government experience

Bachelor's degree preferred

Job description

Posting Type:

Open Competitive

Work Type:

Full Time

Nature of Work:

This is skilled administrative work for the City Council. Work includes office management, administrative support for City Councilmembers and Council Staff, quality control of department communications, independent projects, and providing support to Council-created boards and committees. An employee in this classification works with considerable independence, making decisions based on independent judgment, experience, and knowledge of city and departmental policies, under general supervision from the City Council Chief of Staff.

Education and Experience:

• High school graduation or equivalent
• AND
• Three (3) years of progressively responsible professional, administrative, or high-level clerical experience in municipal, county, state or federal government or in a comparable private sector or not-for-profit organization.
• Bachelor's degree preferred.

Special Qualifications:

Must pass a typing test with a net accuracy of at least forty (40) words per minute with 90% accuracy at the time of application. Candidates must complete the typing test by October 30, 2026. The typing test is accessible at: https://omahahr.typingtestpro.com/test?id=u9f2f1j5

Pay Range:

$60,444.80 with step increases to $83,345.60 Annually

Benefits:

Forty-hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fifteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply:

Any person who meets the qualifications and other requirements described in this posting.

Examination Information:

The examination will consist of a structured interview which will be scheduled at a later date. The structured interview is designed to assess job-related knowledge, skills, and abilities for this position. The final eligibility list will be assembled from those candidates achieving a passing score of 60% on the structured interview (100% weight).

Veteran Points:

To claim five (5) points for veteran's preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by Friday, October 30 2026.

Required Knowledge, Skills, and Abilities:

• Knowledge of business English, spelling, punctuation, and grammar.
• Knowledge of the principles of office management, including office procedures, clerical techniques, record keeping, and report compilation methods.
• Knowledge of basic public administration functions and the structure and function of municipal government.
• Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks.
• Knowledge of basic investigative and research techniques.
• Ability to make decisions on the basis of policies, laws, and regulations.
• Ability to compose letters, tabulations, memoranda and other documents, maintain and gather information and compile reports.
• Ability to exercise good judgment, courtesy and tact in receiving callers and visitors.
• Ability to communicate to answer questions and respond to complaints.
• Ability to understand oral or written instructions.
• Ability to learn and adapt to advances in computer and electronics device technology and software.
• Ability to communicate effectively, orally and in writing.
• Ability to maintain confidential departmental records.
• Ability to establish and maintain effective working relationships with associates, elected officials and members of the general public.
• Ability to plan and manage personal and team project workloads.
• Ability to interpret, explain and apply department and organization rules, regulations, and procedures.
• Ability to perform assignments with accuracy and attention to detail.
• Ability to adhere to safety policies, procedures and guidelines.
• Ability to type 25% of the time.
• Ability to sit from 76 to 100% of the time; to stand and walk from 26 to 50% of the time; and reach, bend, stoop, push and pull up to 25% of the time.
• Ability to move objects weighing up to ten (10) pounds 0 to 33% of the time.

Essential Functions:

Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Coordinates all office management functions, including: accounts payable, procurement of supplies and equipment, travel planning and coordination of all IT, equipment maintenance, and facility issues.
• Oversees quality control, distribution and retention of all office written communications, including Committee meeting summaries, correspondence to state legislators, media releases, requests to the City Law Department, confidential memoranda, and general correspondence.
• Coordinates the City Council meetings and scheduling, including legislative committee meetings, individual or group meetings with the Mayor, constituents, lobbyists, city department representatives, outside agencies, and neighborhood groups.
• Maintains and updates the City Council website.
• Researches and prepares City Council proclamations and other recognition awards.
• Coordinates Street Vacations Committee, including Committee review and related communications.
• Provides support to the Cable Television Access Corporation board, including scheduling, preparing agendas and minutes and preparing background documentation.
• Researches and responds to open records requests.
• Coordinates tourism grant process, including public notices and related communications.
• Assists with intake and resolution of constituent complaints.
• Assists with annual department budget preparation.
• Assists with Council Staff review of city budget.
• Performs research and prepares reports for Councilmembers and Council Chief of Staff as assigned.
• Maintains regular job attendance in accordance with a schedule established for the position by the supervisor.
• Performs other related duties as assigned or as the situation dictates within the scope of this classification.

Conditions of Employment:

Candidates must provide proof of U.S. citizenship, permanent residence, or authorization to work without sponsorship. The City of Omaha reserves the right to conduct pre-employment inquiries or evaluations of candidates for employment as it deems appropriate for the particular position. Pre-employment inquiries may include, without limitation: verification of employment history and educational attainment; review of driving, credit, and criminal convictions; hearing, drug, functional capacity, psychological, vision, and medical tests; and/or any other relevant background information deemed appropriate to determine the suitability of the applicant for the position. Failure to provide the information requested in the application and hiring process in a truthful, timely, accurate, and complete manner may result in disqualification, revocation of a conditional offer of employment, or termination.

Reasonable Accommodation:

The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing [e-mail].

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: [phone]
Fax: [phone]

Website: hr.cityofomaha.org
Email: [e-mail]

For a complete description of this job classification, visit hr.cityofomaha.org