City Clerk Assistant

Reno; Reno (NV); On-site; USD 17,000 - 24,000; Part time

Job summary

The City Clerk’s Office is seeking an Assistant to support clerical duties, handle parking citation appeals, and manage records. The role emphasizes attention to detail, data entry, and professional communication with the public.

Responsibilities include assisting with processing appeals in AIMS, scheduling hearings, and maintaining appeal documentation while ensuring confidentiality and accuracy in a fast-paced environment. This is a part-time, non-benefit position in Reno, NV.

Qualifications

• Ability to perform detailed work on computer applications such as word processing programs, databases, and City parking system.
• Type and enter data at a speed necessary for successful job performance.
• Prepare meeting minutes; plan and organize deadlines and appeal processing.
• Compile data and participate in the preparation of clear and concise reports/documents.
• Plan and organize work to meet changing priorities and deadlines.
• Understand and follow oral and written instructions.
• Maintain confidentiality regarding critical and sensitive information, records, and reports.
• Exercise good judgment.

Responsibilities

• Assist with processing parking ticket appeals in AIMS, including uploading documents and checking for completeness.
• Help schedule parking citation hearings and prepare paperwork for review.
• Answer and direct public phone calls regarding parking citations, appeals, hearing dates, and required documents.
• Scan, organize, and maintain appeal documents and records in designated databases.

Skills

Attention to detail

Data entry

Word processing

Records management

Public inquiries

Scheduling

Confidentiality

Communication

Tools

AIMS

Databases

City parking system

Job description

The City Clerk’s Assistant will support the City Clerk’s Office with a variety of office support and clerical duties. It is desirable that the qualified candidates have acute attention to detail and be proficient in general office procedures, including but not limited to receiving and directing telephone calls, maintaining files and records, and preparing written correspondence. The ideal candidate will assist with scheduling and processing parking citation hearings and written appeals, handling public inquiries about appeals, and performing clerical duties related to the intake, review, and organization of appeal documentation.

Examples of Essential Functions:

• Assist with processing parking ticket appeals in AIMS, including uploading documents and checking for completeness.
• Help schedule parking citation hearings and prepare paperwork for review.
• Answer and direct public phone calls regarding parking citations, appeals, hearing dates, and required documents.
• Scan, organize, and maintain appeal documents and records in designated databases.

Minimum Qualifications:

Knowledge of and Ability to:

• Perform detailed work on computer applications such as word processing programs, databases, and City parking system.
• Type and enter data at a speed necessary for successful job performance.
• Prepare meeting minutes; plan and organize deadlines and appeal processing.
• Compile data and participate in the preparation of clear and concise reports/documents.
• Plan and organize work to meet changing priorities and deadlines.
• Understand and follow oral and written instructions.
• Maintain confidentiality regarding critical and sensitive information, records, and reports.
• Exercise good judgment.

Supplemental Information

THIS POSITION IS LIMITED TO A MAXIMUM OF 17.5 HOURS PER WEEK OF PART-TIME EMPLOYMENT (part-time position no benefits).

This position is exempt from the Civil Service System as a temporary assignment.

A background check is required. The pay starts at $15.00 per hour. There are no benefits provided with this position.