City Clerk Administrative Specialist

City of Casa Grande; Casa Grande (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Casa Grande is seeking an Administrative Assistant for the City Clerk’s Office to support secretarial, technical and administrative duties under general supervision.

You will manage calendars, prepare agendas, take minutes, organize records, assist with budgeting and respond to inquiries while maintaining confidentiality and accuracy in city systems. A high school diploma and three years of experience are required.

Qualifications

• High School diploma or GED and 3 years of admin support experience.
• Knowledge of City policies and procedures.
• Familiarity with personnel rules, accounting and budgeting systems.
• Record keeping and records management basics.
• Understanding administrative regulations and procedures.

Responsibilities

• Maintains calendars, schedules meetings and appointments; coordinates meeting resources and travel.
• Prepares meeting agendas and minutes; distributes summaries.
• Conducts projects and research; may coordinate office staff.
• Composes correspondence and documents per department policies; creates, edits and processes memoranda, legal and technical documents.
• Maintains department files and creates management reports; updates records and tracking systems.
• Maintains personnel and payroll files and assists with budget administration.
• Screens calls, delivers messages and provides customer service within scope.
• Assists staff and customers with compliance to laws, rules and regulations.

Skills

Reading & writing

Prioritization

Report writing

Communication

Teamwork

Independent work

Customer service

Stress management

Education

High School diploma or GED equivalent

Tools

City computer systems

Job description

The City of Casa Grande is seeking an Administrative Assistant for the City Clerk’s Office to support secretarial, technical and administrative duties under general supervision.

You will manage calendars, prepare agendas, take minutes, organize records, assist with budgeting and respond to inquiries while maintaining confidentiality and accuracy in city systems. A high school diploma and three years of experience are required.