Court Operations & Records Specialist

City of Casa Grande; Casa Grande (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

The City of Casa Grande is seeking a legal clerical assistant to support Municipal Court operations under general supervision. The role emphasizes handling complex inquiries, document preparation, data entry, and confidentiality.

You will maintain legal files, manage court records, assist with hearings coordination, financial duties for fines, and prepare minute entries. A high school diploma and some clerical experience are required, with COJET accreditation possible.

Qualifications

• High School diploma or GED and 1 year of clerical/computer experience.
• May require COJET accreditation.
• Potential certification for civil traffic hearings.

Responsibilities

• Respond to inquiries from Judges, attorneys, and the public; prepare correspondence and legal documents.
• Maintain legal files and enter data in court management system; receipting documents and answering calls.
• Prepare correspondence and court forms for City departments and agencies.
• Coordinate jury panel and assist as bailiff when needed; prepare courtroom and daily paperwork.
• Set and notify parties about hearings; process and balance fines and fees.
• Prepare and transcribe minute entries; file pleadings and maintain records.
• Support bond/restitution processing and reconcile accounts; track bonds.

Skills

Data entry

Court procedures

Confidentiality

Communication

Accounting basics

Record keeping

Education

High School diploma or GED

Tools

Court software

Automated case management

Job description

The City of Casa Grande is seeking a legal clerical assistant to support Municipal Court operations under general supervision. The role emphasizes handling complex inquiries, document preparation, data entry, and confidentiality.

You will maintain legal files, manage court records, assist with hearings coordination, financial duties for fines, and prepare minute entries. A high school diploma and some clerical experience are required, with COJET accreditation possible.