Circulation Services Associate

Bismarck, City of (ND); Bismarck (ND); On-site; USD 19,000 - 28,000; Part time

Job summary

The City of Bismarck is seeking a part-time Circulation Desk Assistant to provide direct assistance to the public at the Checkout Desk and support Circulation Services operations.

Responsibilities include greeting patrons, processing payments, keeping cash drawers balanced, helping with online catalog and library equipment, shelving, generating circulation reports, and maintaining policy standards. Evening and weekend flexibility required.

Qualifications

• High school diploma or GED required.
• Two years of satisfactory work experience with the public required.
• A bachelor’s degree is preferred.

Responsibilities

• Greet patrons, listen to requests and provide assistance.
• Accept payments for services and make change accurately.
• Perform basic financial record keeping and reconcile cash drawers.
• Assist patrons with using the online catalog and library equipment.
• Shelve materials and participate in shelf maintenance.
• Generate and process circulation reports and notices.
• Use the library’s circulation system to manage borrower records and check items in/out.
• Perform other duties as required.

Skills

Verbal communication

Written communication

Cash handling

Computer literacy

Customer service

Ability to work under busy conditions

Flexibility

Teamwork

Education

High school diploma or GED

Two years of satisfactory work experience with the public

Bachelor’s degree preferred

Tools

Library circulation system

Online catalog

Photocopiers and printers

Job description

This part-time position is responsible for providing direct assistance to the public at the Checkout Desk, and assisting with carrying out Circulation Services Department operations, assigned tasks, and special departmental projects.

Supervision Received:

Works under the direct supervision of the Head of Circulation Services and the Circulation Services Manager.

Supervision Exercised:

• None
• Greets patrons, listens to and understands patron requests, and accurately provides assistance.
• Accepts payments for services and makes change quickly and accurately.
• Performs basic financial record keeping via computer and on paper. Assists with daily reconciliation of the Checkout Desk and Adult Information Desk cash drawers as assigned.
• Ensures all Circulation Services opening and closing procedures are completed accurately.
• Participates in covering open shifts to ensure the Checkout Desk is consistently fully staffed.
• Assists patrons with using the online catalog and library equipment, such as photocopiers and printers.
• Shelves materials and participates in shelf maintenance, shelf reading, and organizing materials.
• Generates and processes circulation reports and notices as assigned, conducting follow-up with patrons as needed.
• Proficiently uses the library’s computerized circulation system and online catalog to create new borrower records, check items in and out to patrons, search for and request items, and handle overdue notices.
• Performs other duties of a comparable level/type as required

Education and Experience:

• Graduation from high school or GED is required.
• Two years of satisfactory work experience with the public is required.
• A bachelor’s degree is preferred.

Required Knowledge, Skills, and Abilities:

• Must have demonstrated proficiency in verbal and written communication.
• Must have demonstrated proficiency utilizing computer hardware and software.
• Must understand and communicate the library’s operational policies to the public.
• Must understand and regularly review the City of Bismarck’s employee policies and the library’s operational policies and procedures.
• Must be familiar with, affirm, and uphold the library’s guiding principles: mission, vision, and value statements.
• Must carry oneself with professionalism and integrity with all internal and external library stakeholders, assuming positive intent in others’ actions, words, and behaviors.
• Must have demonstrated ability to work effectively under busy and stressful conditions.
• Must be flexible with the ability to adapt to changing priorities, processes, and work environments.
• Must be adaptable to flexible scheduling, including evenings and weekends.
• Must adhere to the library’s Dress Code Policy.

Physical Demands and Work Environment:

• The work is typically performed in the library while sitting at a desk or table, or while intermittently sitting, standing, walking, bending, crouching, or stooping.
• The employee occasionally lifts light and heavy objects. Must be able to push a fully loaded book cart, shelve books to a height of six feet, and lift 25 pounds of books at a time.
• The employee is subject to inside environmental conditions: protection from weather conditions, but not necessarily from temperature changes, and occasionally outdoors for special events, occasionally in cold or inclement weather

Applicants must be currently authorized to work in the United States on a full-time basis. City of Bismarck does not provide visa sponsorship for this position.