CIRCOR Navy (US) Executive Assistant

Leslie-Controls; Tampa (FL); Presencial; USD 85.000 - 120.000; Jornada completa

Descripción de la vacante

Leslie Controls Inc. in Tampa, FL seeks an experienced Executive Assistant to support C-suite executives in a fast-paced, Navy-focused engineering and manufacturing environment. You will manage calendars, travel, and communications, acting as a gatekeeper and liaison with internal and external stakeholders.

You will coordinate complex meetings, prepare briefing materials, and publish meeting minutes. The role requires discretion with highly sensitive information and collaboration across three

Formación

• 7–10+ years of experience as an Executive Assistant supporting C-suite
• Proven experience in a global manufacturing, industrial, or operations-driven environment
• Demonstrated success supporting executives across multiple time zones and regions
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with collaboration and scheduling tools
• Exceptional organizational, communication, and interpersonal skills, executive presence

Responsabilidades

• Provide comprehensive support to executives in a fast-paced Navy-focused environment
• Manage complex calendars, travel logistics, and executive communications with precision
• Serve as gatekeeper and liaison between executives and stakeholders
• Prepare materials for leadership meetings, Board meetings and reviews
• Coordinate meetings, town halls, leadership offsites, plant visits with agendas and follow-ups
• Handle highly sensitive information with discretion and professionalism
• Publish minutes from select meetings
• Develop cross-site relationships (Tampa, Monroe, Warren) and with NY administrator team

Conocimientos

Executive support

Calendar management

MS Office proficiency

Cross-time-zone support

Executive communication

Herramientas

Outlook

PowerPoint

Excel

Word

Descripción del empleo

• Provide comprehensive, poractive support to one or more executives in a fast-paced US Navy focused engineering and manufacturing environment
• Manage complex calendars, travel logistics, and executive communications with precision and foresight
• Serve as a gatekeeper and liaison between executives and internal/external stakeholders
• Manage end-to-end planning and execution presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews
• Coordinate meetings, town halls, leadership offsites, plant visits, including agendas, materials, and follow-up actions
• Navigate the complexities of a US Navy focused engineering and manufacturing organization, including plant operations, supply chain considerations, and leadership structures
• Support executives on all travel & expense needs
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Worked closely with Corporate and KKR Administrator team to coordinate executive schedules and ensure alignment across stakeholders
• Anticipate executive needs, identify potential issues, and propose solutions before challenges arise
• Represent the executive office with professionalism, credibility, and diplomacy
• Seamless coordination of complex schedules and activities
• Take and publish effective minutes from select meetings
• Special assignments/projects
• Develop relationships and coordinate across three primary sites (Tampa, FL; Monroe, NC; Warren, MA) as well as with KKR Administrator team in NY

Required Qualifications:

• 7–10+ years of experience as an Executive Assistant supporting C-suite
• Proven experience in a global manufacturing, industrial, or operations-driven environment- Matrixed, decentralized environments
• Demonstrated success supporting executives across multiple time zones and regions
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with collaboration and scheduling tools
• Exceptional organizational, communication, and interpersonal skills, executive presence

Preferred:

• Experience supporting Board of Directors and executive committees
• Strategic thinking and business acumen
• Strong attention to detail with the ability to see the big picture
• High emotional intelligence and executive presence
• Ability to prioritize effectively in a dynamic, high-pressure environment
• Ownership mentality- Cultural awareness and global mindset
• Seamless coordination of complex schedules and global activities
• Travel Requirement- 25%

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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