Executive Assistant to C-Suite & Board

AccruePartners; North Carolina; Hybrid; CAD 106,000 - 155,000; Full time

Job summary

AccruePartners is seeking an experienced Executive Assistant to support the CEO, CFO, and senior leadership. You will manage complex calendars, gatekeep priorities, and help drive organizational efficiency in a fast-paced, private equity–backed environment.

The role is hybrid in South Charlotte, NC, with travel coordination, meeting preparation, minutes, and board materials. You will partner across the executive team to streamline processes and protect confidential information.

Qualifications

• Proven experience supporting C-suite executives or senior leadership teams in a fast-paced, complex environment.
• Strong executive presence, emotional intelligence, and professional judgment."
• Ability to build relationships, maintain confidentiality, and navigate sensitive situations.

Responsibilities

• Manage complex calendars and scheduling for the executive leadership team, acting as a trusted gatekeeper.
• Coordinate board meetings and executive discussions including materials, attendance, and follow-up.
• Prepare meeting materials, capture minutes and decisions, assign action items, and track deadlines.
• Coordinate domestic and international travel, manage itineraries, accommodations, and related expenses.
• Oversee day-to-day office logistics, facilities coordination, office supplies, vendor relationships, and technology readiness.
• Identify and implement process improvements to streamline administrative workflows and improve communication.

Skills

Executive support experience

Communication

Problem solving

Prioritization

Professionalism

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

OneDrive

SharePoint

Job description

• Support a senior executive leadership team responsible for driving business performance, operational improvements, and continued organizational growth.
• Work closely with the CEO, CFO, and broader executive leadership team, serving as a trusted partner in managing priorities, communications, and day-to-day execution.
• Join an organization focused on strengthening processes, improving efficiency, and building a culture centered around doing what is most valuable.
• Play an important role in supporting executive leadership, coordinating board-level activities, and ensuring accountability across key business initiatives.
• Be part of a collaborative, evolving environment where sound judgment, professionalism, discretion, and the ability to anticipate needs are highly valued.

LOCATION

South Charlotte, NC | Hybrid schedule with four days onsite per week.

WHAT THEY OFFER YOU

• The opportunity to work directly with C-suite executives and gain exposure to high-level business decisions, board activities, and private equity stakeholders.
• A highly visible position where you can make a meaningful impact on executive productivity, organizational efficiency, and communication.
• The ability to take ownership of executive support processes, introduce efficiencies, and help establish structure within an evolving organization.
• An environment that values proactive problem-solving, independent judgment, accountability, and continuous improvement.
• Exposure to a global business with international operations, complex executive scheduling, and strategic initiatives.
• An opportunity to leverage technology, automation, and AI tools to streamline processes and enhance executive support.

WHAT YOU WILL BE DOING

• Executive Leadership Support: Manage complex calendars, meeting requests, scheduling conflicts, and competing priorities for the executive leadership team. Serve as a trusted gatekeeper, proactively recommending solutions and ensuring executives are focused on their highest priorities.
• Board & Strategic Meeting Coordination: Coordinate board meetings, private equity stakeholder meetings, and executive leadership discussions, including scheduling, logistics, meeting materials, attendance, and follow-up. Maintain organized schedules and tracking tools for recurring meetings and commitments.
• Meeting Preparation & Accountability: Prepare and organize meeting materials, capture minutes and key decisions, communicate action items, and proactively follow up with stakeholders to ensure commitments and deadlines are met.
• Executive Travel & Logistics: Coordinate complex domestic and international travel arrangements, working with travel partners and global teams to manage itineraries, accommodations, transportation, and other logistical needs. Support expense reporting and related administrative activities.
• Corporate Office Operations: Oversee day-to-day office logistics, including facilities coordination, office supplies, visitor arrangements, vendor relationships, building access, and technology/AV readiness.
• Process Improvement & Communication: Identify opportunities to streamline administrative workflows, improve internal communication, and leverage technology to increase efficiency. Maintain accurate, organized, and confidential information while ensuring clear communication and appropriate follow-through.

THE BACKGROUND THAT FITS

• Proven experience supporting C-suite executives or senior leadership teams in a fast-paced, complex corporate environment, ideally within a global, manufacturing, or private equity-backed organization.
• Strong executive presence, emotional intelligence, and professional judgment, with the ability to build relationships, maintain confidentiality, communicate effectively, and navigate sensitive situations.
• Exceptional organizational, prioritization, and problem-solving skills, with a proactive approach to managing competing demands, anticipating executive needs, and ensuring accountability.
• Experience coordinating complex executive calendars, board or leadership meetings, international travel, meeting materials, and high-level communications. Comfortable working independently and taking ownership of important deliverables.
• Highly detail-oriented and technologically proficient, with strong Microsoft 365 skills, including Outlook, Teams, Excel, PowerPoint, OneDrive, and SharePoint. Able to quickly learn new systems and implement more efficient workflows.
• Experience leveraging AI tools, automation, and emerging technologies to improve productivity, streamline administrative processes, and enhance executive support. Brings a continuous improvement mindset and the initiative to identify better ways of working.