CIB, Executive Assistant

Banco Santander SA; New York (NY); On-site; USD 62,000 - 105,000; Full time

Job summary

Banco Santander SA, based in the United States, seeks an experienced CIB Executive Assistant to support multiple directors on the trading floor, manage calendars, coordinate travel, and prepare materials while handling confidential information.

The role requires a Bachelor’s degree or equivalent, 3+ years of administrative experience, and superb communication skills. Proficiency in MS Office (Excel, Word, PowerPoint) is essential.

Qualifications

• Bachelor's degree or equivalent work experience in Business Administration or related field.
• 3+ years of administrative support experience.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage calendars, schedule meetings, and book meeting rooms.
• Coordinate travel arrangements and related expenses.
• Prepare and circulate presentation materials for directors and teams.
• Draft emails and other documents for management review.
• Create filing systems and monitor office efficiency.
• Support multiple directors and teams with project-related tasks.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Executive support

Education

Bachelor's degree in Business Administration or equivalent

Tools

Excel

Word

PowerPoint

Job description

CIB, Executive Assistant Country: Estados Unidos da América

It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what’s possible. This is more than a strategic shift. It’s a chance for driven professionals to grow, learn, and make a real difference.

The Difference You Make:

• The CIB, Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses.
• S/he also conducts administrative and office related project functions for multiple directors/managers and their teams.
• Creates filing systems when needed and monitors efficiency, copies/collates complex materials.
• Circulates presentation materials and other documents for meeting attendees as appropriate.
• Takes and relays messages and appropriately escalates calls to the appropriate personnel.
• Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments.
• Drafts emails and other documentation as instructed for review by management.
• Prepares purchase orders as required and obtains the appropriate approvals.

What You Bring:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required.
• 3+ Years Administrative support experience. - Required.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Polished executive assistant with professional maturity and previous corporate environment experience.
• Ability to effectively interact with senior level management both internally and with external clients.
• Ability to manage top level managers supported with tact, diplomacy and assertiveness .
• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.
• Ability to multi-task, react and think quickly.
• Self-starter with strong sense of ownership and involvement.
• Ability to seek clarification or assistance when needed.
• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).
• Demonstrated calendar management and scheduling.
• Attention to detail and problem solving skills.
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines.
• Exceptional customer service skills.
• High level of attention to detail and demonstrated problem solving skills.
• Approaching tasks from a positive perspective and with openness to change.
• Ability to apply independent judgment when resolving routine enquiries.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Requires professional demeanor at all times and must be flexible in a fast changing environment.
• Candidate will be supporting a trading floor.

It Would Be Nice For You To Have:

• Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.
• Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint a plus.

What Else You Need To Know:

The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location.

Base Pay Range: Minimum: $61,875.00 USD Maximum: $105,000.00 USD

We Value Your Impact:

Your contribution matters and it’s recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver.

We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future.

Risk Culture:

We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management.

Working Conditions:

Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required.

Employer Rights:

This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason.

O Efeito Santander Nosso trabalho atinge 140 milhões de vidas todos os dias. Como? Sempre inovando, compartilhando nossas experiências, questionando como fazemos as coisas e nos adaptando a novos desafios. À medida que continuamos nos reinventando para a era digital, você descobrirá que, conosco, até mesmo sua menor ação terá um impacto enorme. Esse é o Efeito Santander.