CIB, Executive Assistant

Santander US; New York (NY); On-site; USD 62,000 - 105,000; Full time

Job summary

Santander US is seeking an experienced executive assistant to support senior leaders on the trading floor. You will manage calendars, coordinate meetings, arrange travel, and prepare documents with discretion.

The role requires a Bachelor's degree or equivalent, 3+ years in administrative support, superb communication, and proficiency in Excel, Word, and PowerPoint. You will interact with management and external clients, upholding confidentiality and professionalism.

Qualifications

• Bachelor's Degree or equivalent work experience in business administration or related field.
• 3+ years of administrative support experience.
• Excellent interpersonal, written and communication skills.
• Ability to handle confidential information with discretion.
• Professional maturity and experience in a corporate environment.
• Ability to coordinate with senior management and external clients.
• Strong calendar management, scheduling, and prioritization.
• Proficient in Excel, Word, and PowerPoint.
• Ability to multi-task, meet deadlines and manage complex workflows.
• Self-starter with ownership and initiative.

Responsibilities

• Manage calendars for senior directors and schedule meetings.
• Book meeting rooms and coordinate travel arrangements and related expenses.
• Draft emails and internal documentation for management review.
• Prepare purchase orders and obtain approvals as needed.
• Circulate materials for meetings and maintain filing systems.

Skills

Executive assistance

Calendar management

Discretion

Interpersonal skills

Communication skills

Multi-tasking

Microsoft Office

Education

Bachelor's Degree or equivalent

Business Administration or equivalent

Tools

Excel

Word

PowerPoint

Concur T&E

Job description

It Starts Here:

Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what’s possible. This is more than a strategic shift. It’s a chance for driven professionals to grow, learn, and make a real difference.

If you are interested in exploring the possibilities We Want to Talk to You!

The Difference You Make:

The CIB, Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts

administrative and office related project functions for multiple directors/managers and their teams.

• Creates filing systems when needed and monitors efficiency, copies/collates complex materials.

• Circulates presentation materials and other documents for meeting attendees as appropriate.

• Takes and relays messages and appropriately escalates calls to the appropriate personnel.

• Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments.

• Drafts emails and other documentation as instructed for review by management.

• Prepares purchase orders as required and obtains the appropriate approvals.

What You Bring:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required.

• 3+ Years Administrative support experience. - Required.

• Excellent interpersonal, written and communication skills.

• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.

• Polished executive assistant with professional maturity and previous corporate environment experience.

• Ability to effectively interact with senior level management both internally and with external clients.

• Ability to manage top level managers supported with tact, diplomacy and assertiveness.

• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.

• Ability to multi-task, react and think quickly.

• Self-starter with strong sense of ownership and involvement.

• Ability to seek clarification or assistance when needed.

• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).

• Demonstrated calendar management and scheduling.

• Attention to detail and problem solving skills.

• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.

• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines.

• Exceptional customer service skills.

• High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change.

• Ability to apply independent judgment when resolving routine enquiries.

• Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.

• Requires professional demeanor at all times and must be flexible in a fast changing environment.

• Candidate will be supporting a trading floor

Certifications:

• No Certifications listed for this job.

It Would Be Nice For You To Have:

• Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.

• Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint a plus.

What Else You Need To Know:

The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location.

Base Pay Range:

Minimum:

$61,875.00 USD

Maximum:

$105,000.00 USD

We Value Your Impact:

Your contribution matters and it’s recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future. Santander Benefits - 2026 Santander OnGoing/NH eGuide (foleon.com) (https://businessolver.foleon.com/santander/2026-santander-eguide/)

Risk Culture:

We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management.

EEO Statement:

At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law.

Working Conditions:

Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required.

Employer Rights:

This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason.

We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at [e-mail] to discuss your needs.