CHILDREN'S TUITION FUND HOMESCHOOL & PROCESSING SPECIALIST

Association-of-Christian-Schools-International; Colorado Springs (CO); Remote; USD 29,000 - 32,000; Full time

Benefits offered by this job

HDHP medical plans

Dental insurance

Vision insurance

Health savings account

403b retirement plan

Discretionary annual bonus

Job summary

Association of Christian Schools International (ACSI) seeks an experienced administrator to manage CTF payroll deduction operations and homeschool program data. This is a remote role from a home office anywhere in the contiguous United States.

You will handle data management, compliance, and customer service while collaborating with the CTF leadership team and ACSI departments. Starting pay ranges from $21 to $23.50 per hour, with a comprehensive benefits package including medical, dental,

Qualifications

• 3+ years of relevant experience
• High school diploma or higher
• Proficiency with Microsoft Office
• Excellent interpersonal skills and ability to work with all levels of management
• Ability to problem-solve and multi-task effectively
• High level of attention to detail and ability to deliver positive outcomes
• Strong self-motivation and ability to be productive in a remote work environment
• Desire to examine business processes for constant improvement and efficiencies

Responsibilities

• Review and process payroll contribution files from ACSI and participating businesses, maintaining accuracy, compliance, timely submission, and recording of funds
• Complete quarterly payment reconciliations for all payroll deductions, verifying employer submissions, employee records, and remitted amounts against reports from payroll deduction providers
• Execute the day-to-day requirements of the federal homeschool and payroll deduction programs, ensuring effective service families, contributors, and homeschool partners
• Facilitate the full scholarship process for homeschool families from receipt of contributions through award allocation, disbursement of funds to student wallets, and approval of wallet expenses
• Oversee the transfer of student information from FACTs to ClassWallet for the creation of student wallets
• Assess and approve third-party vendors for the homeschool family wallet, ensuring alignment with program guidelines and the delivery of high-quality educational resources
• Ensure accurate recording of all financial activity; prepare and submit required reports to state and federal agencies and the ACSI finance department
• Maintain accurate financial records and prepare and submit required reports to state and federal agencies and the ACSI finance department
• Ensure adherence to state and federal tax credit regulations, maintain compliance standards, and support program certification and reporting requirements
• Oversee workflow processes to ensure efficiency, accuracy, and productivity; recommend and implement process improvements
• Manage and maintain integrated databases of contributors, family/student scholarship applicants and recipients, and homeschool partners
• Develop documentation and training materials on database systems, workflows, and program processes in coordination with leadership
• Respond to inquiries from contributors, parents, homeschool partners, and vendors in a timely and professional manner
• Assist with policy review, website content updates, business application support, and coordination with CTF and ACSI teams to strengthen program effectiveness
• All other duties as assigned

Skills

Interpersonal skills

Problem solving

Multi-tasking

Attention to detail

Self-motivation

Remote-work productivity

Process improvement

Education

High school diploma or higher

Tools

Microsoft Office

Job description

Description

Position Summary

Administer CTF operations for the federal payroll deduction and homeschool programs through accurate data management, compliant processes, high-level customer service, and careful cash management practices. Work collaboratively with the CTF leadership team and ACSI departments to further CTF efforts.

This is a remote position performed from a home office anywhere in the contiguous United States. Applications are accepted on an ongoing basis.

Compensation and Benefits

Starting Salary Range: $21-$23.50 per hour; based on work experience, education, training, knowledge, skills, and internal and external equity.

Employees may choose from benefits including HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance. In addition, ACSI provides vacation, sick leave, paid holidays, basic life, basic accidental death and disability, long term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus.

Essential Duties and Responsibilities

• Review and process payroll contribution files from ACSI and participating businesses, maintaining accuracy, compliance, timely submission, and recording of funds
• Complete quarterly payment reconciliations for all payroll deductions, verifying employer submissions, employee records, and remitted amounts against reports from payroll deduction providers
• Execute the day-to-day requirements of the federal homeschool and payroll deduction programs, ensuring effective service families, contributors, and homeschool partners
• Facilitate the full scholarship process for homeschool families from receipt of contributions through award allocation, disbursement of funds to student wallets, and approval of wallet expenses
• Oversee the transfer of student information from FACTs to ClassWallet for the creation of student wallets
• Assess and approve third-party vendors for the homeschool family wallet, ensuring alignment with program guidelines and the delivery of high-quality educational resources
• Ensure accurate recording of all financial activity; prepare and submit required reports to state and federal agencies and the ACSI finance department
• Maintain accurate financial records and prepare and submit required reports to state and federal agencies and the ACSI finance department
• Ensure adherence to state and federal tax credit regulations, maintain compliance standards, and support program certification and reporting requirements
• Oversee workflow processes to ensure efficiency, accuracy, and productivity; recommend and implement process improvements
• Manage and maintain integrated databases of contributors, family/student scholarship applicants and recipients, and homeschool partners.
• Develop documentation and training materials on database systems, workflows, and program processes in coordination with leadership
• Respond to inquiries from contributors, parents, homeschool partners, and vendors in a timely and professional manner
• Assist with policy review, website content updates, business application support, and coordination with CTF and ACSI teams to strengthen program effectiveness.
• All other duties as assigned

Requirements

Essential Qualifications

Spiritually the ideal candidate shall possess characteristics that reflect

• a demonstrated acceptance without reservation of the ACSI Statement of Faith
• a strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple
• a desire for spiritual growth as evidenced by his/her prayer life, Bible study, and spiritual outreach to others
• a mature, godly spirit
• a Christian role model (Luke 6:40) in attitude, speech, and actions toward others. (This includes being committed to God’s biblical standards for sexual conduct.)
• a person of faith and prayer
• a broad acceptance of and by the evangelical Christian community
• a strong knowledge and understanding of Scripture
• a servant leader
• an active participation in a local Bible-believing church

Required Experience and Education

• 3 or more years of relevant experience
• High school diploma or higher
• Proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent interpersonal skills and the ability to work and communicate well with all levels of ACSI and CTF management, staff, schools, contributors, and third parties
• Ability to problem-solve and multi-task effectively
• High level of attention to detail and ability to deliver positive outcomes
• Strong self-motivation and ability to be productive in a remote work environment
• Desire to examine business processes and outputs for constant improvement and efficiencies

Physical Demands and Work Environment

• Professional remote work environment in which to conduct videoconferences and phone calls
• Ability and willingness to travel up to 10% by plane or automobile
• Driver’s License required to be kept current and in effect as a condition of employment
• Employee is regularly required to walk, sit, use hands and fingers, talk, and hear
• Essential duties require the use of computers to process information
• The employee frequently is required to reach with hands and arms
• Specific vision abilities required by this job include the ability to read at close range and distinguish colors and contrasts
• The noise level in the work environment is usually minimal

Accountability

• Accountable to Manager, Federal Programs
• Accountable to the agreed upon job description and ACSI’s policies
• Accountable to agreed upon goals and timelines