Children's Birthday Party & Story Time Coordinator

York-County-Library-System; York (York County); Sur place; USD 25 000 - 30 000; Temps partiel

Résumé du poste

York County Library System is seeking a part-time, non-exempt Children’s Birthday Party & Story Time Coordinator to plan and run birthday parties and story-time programs across York County. You will coordinate with clients, libraries, and early childhood partners, scheduling travel between sites and ensuring engaging, age-appropriate activities for children up to 6 years old.

You will manage event planning, maintain records, and collaborate with the Director of Educational Services to grow

Qualifications

• Associate’s degree in early childhood education or related field; bachelor’s degree preferred.
• Experience managing relationships with school/non‑profit administration preferred.
• Experience in event planning, particularly children’s events.
• Solid classroom management skills; Pre‑K experience preferred.
• PA Child Abuse Clearance, PA Criminal History Clearance, FBI Fingerprint‑Based Clearance, and Mandated Reporter Training Certificate required.

Responsabilités

• Maintain and manage scheduling to ensure sufficient time is allowed for facilitation of services and travel between sites.
• Plan & present each event and maintain data.
• Coordinate with each client to affirm program details, ensuring quality service is provided.
• Identify, promote and develop new client contracts in collaboration with the Director of Educational Services.
• Maintain program supplies inventory; coordinate with the facilities manager to order/replenish supplies.
• Monitor monthly expense report in collaboration with Finance and Director of Educational Services.
• Coordinate with clients, library staff and volunteers to set up and cleanup program venue.
• Ensure all site and library rules, safety guidelines, and protocols are followed, including any issues or concerns before, during or after the program, so that all participants enjoy a positive and memorable experience.
• Work with YCL Marketing to promote and grow YCL outreach for these programs.

Connaissances

Planning & Organization

Communication Skills

Interpersonal Skills

Problem Solving

Adaptability

Teamwork

Creativity

Customer Orientation

Decision Making

Delegation

Financial Acumen

Ethical Conduct

Formation

Associate’s degree in early childhood education or related field

Bachelor’s degree preferred

Outils

Microsoft Office Suite

Scheduling software

Description du poste

Description

Pay Rate: $20.00/hour I Hours:Flexible availability, including some evenings & weekends as needed; hours vary from 5-24 hours per week, depending on need I Supervisor: Director of Educational Services I Location: Martin Library I Classification: Part-Time/Non-Exempt I Department: TBD Travel: Local travel around York County I Individuals Supervised: None

General Description

The Children’s Birthday Party & Story Time Coordinator plans and implements story time and birthday party services. This includes:

• Coordinating, planning, and executing birthday parties at York County Libraries locations for children up to 6 years of age.
• Planning, scheduling, and facilitating story time programs across York County at early childhood education facilities (formerly childcare/daycare centers) contracted with YCL.
• Conducting outreach to develop story time contracts with new early childhood education sites and/or to facilitate growth of YCL’s birthday party service.

Requirements

Education & Experience Requirements

• Associate’s degree in early childhood education or related field; bachelor’s degree preferred.
• Experience in managing relationships with school/non‑profit administration preferred.
• Experience in event planning, particularly children’s events preferred.
• Solid classroom management skills required, classroom experience in Pre‑K preferred.
• Candidate must have current PA Child Abuse Clearance, PA Criminal History Clearance, FBI Fingerprint‑Based Clearance, and Mandated Reporter Training Certificate.

General Requirements

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with children, parents, library, early childhood education staff and library/non‑profit administration.
• Creativity and ability to think on one’s feet to solve problems and adapt to changes.
• Proficiency in Microsoft Office Suite and scheduling software.
• Reliable transportation to travel to program sites in York County.

Duties and Responsibilities

• Maintain and manage scheduling to ensure sufficient time is allowed for facilitation of services and travel between sites.
• Plan & present each event and maintain data.
• Coordinate with each client to affirm program details, ensuring quality service is provided.
• Identify, promote and develop new client contracts in collaboration with the Director of Educational Services.
• Maintain program supplies inventory; coordinate with the facilities manager to order/replenish supplies.
• Monitor monthly expense report in collaboration with Finance and Director of Educational Services.
• Coordinate with clients, library staff and volunteers to set up and cleanup program venue.
• Ensure all site and library rules, safety guidelines, and protocols are followed, including any issues or concerns before, during or after the program, so that all participants enjoy a positive and memorable experience.
• Work with YCL Marketing to promote and grow YCL outreach for these programs.

Core Competencies

• Planning and Organizing: Ability to plan, organize, and coordinate programs effectively. This includes managing resources and logistics, working within budget constraints, and ensuring everything runs on schedule.
• Communication Skills: Strong written and verbal communication skills are necessary for liaising with parents, staff, and vendors. The candidate should be able to articulate expectations and responsibilities clearly.
• Interpersonal Skills: Ability to build relationships and work effectively with a diverse group of people, including children, parents, staff, management, and vendors.
• Problem‑Solving: Ability to anticipate potential issues and address problems as they arise exhibiting sound judgment and decision‑making skills.
• Adaptability: Quickly adjust plans and schedules based on changing needs and circumstances. This involves being flexible and resilient in the face of challenges.
• Teamwork and Collaboration: Ability to work cooperatively with others, contributing to a positive, inclusive work environment. This includes working well with library staff and volunteers to ensure smooth event execution.
• Creativity: Ability to develop innovative and fun ideas for children’s parties & story time that are engaging and memorable.
• Customer Orientation: Focus on providing excellent service to the children, parents and teachers, ensuring their needs and expectations are met or exceeded.
• Decision‑Making: Ability to make effective decisions under pressure, often with limited information and tight deadlines.
• Delegation: Capacity to appropriately assign tasks to library staff or volunteers, ensuring efficient use of resources and successful program execution.
• Financial Acumen: Understands and uses financial information to manage costs and budget decisions related to program planning and execution.
• Ethical Conduct: Demonstrates integrity and maintains high professional standards in all interactions.

Physical Requirements

• Must be able to lift up to 30 pounds from ground level to waist level.
• Must be able to bend, squat, and kneel occasionally throughout work shift.
• Required to perform simple grasping and fine manipulation tasks with both hands and requires acceptable corrected vision (in both eyes) and acceptable corrected hearing.
• Must be able to reach, lift, and stretch throughout the day.