Enchanting Story Time & Birthday Party Coordinator

York-County-Library-System; York (York County); On-site; USD 25,000 - 30,000; Part time

Job summary

York County Library System is seeking a part-time, non-exempt Children’s Birthday Party & Story Time Coordinator to plan and run birthday parties and story-time programs across York County. You will coordinate with clients, libraries, and early childhood partners, scheduling travel between sites and ensuring engaging, age-appropriate activities for children up to 6 years old.

You will manage event planning, maintain records, and collaborate with the Director of Educational Services to grow

Qualifications

• Associate’s degree in early childhood education or related field; bachelor’s degree preferred.
• Experience managing relationships with school/non‑profit administration preferred.
• Experience in event planning, particularly children’s events.
• Solid classroom management skills; Pre‑K experience preferred.
• PA Child Abuse Clearance, PA Criminal History Clearance, FBI Fingerprint‑Based Clearance, and Mandated Reporter Training Certificate required.

Responsibilities

• Maintain and manage scheduling to ensure sufficient time is allowed for facilitation of services and travel between sites.
• Plan & present each event and maintain data.
• Coordinate with each client to affirm program details, ensuring quality service is provided.
• Identify, promote and develop new client contracts in collaboration with the Director of Educational Services.
• Maintain program supplies inventory; coordinate with the facilities manager to order/replenish supplies.
• Monitor monthly expense report in collaboration with Finance and Director of Educational Services.
• Coordinate with clients, library staff and volunteers to set up and cleanup program venue.
• Ensure all site and library rules, safety guidelines, and protocols are followed, including any issues or concerns before, during or after the program, so that all participants enjoy a positive and memorable experience.
• Work with YCL Marketing to promote and grow YCL outreach for these programs.

Skills

Planning & Organization

Communication Skills

Interpersonal Skills

Problem Solving

Adaptability

Teamwork

Creativity

Customer Orientation

Decision Making

Delegation

Financial Acumen

Ethical Conduct

Education

Associate’s degree in early childhood education or related field

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Scheduling software

Job description

York County Library System is seeking a part-time, non-exempt Children’s Birthday Party & Story Time Coordinator to plan and run birthday parties and story-time programs across York County. You will coordinate with clients, libraries, and early childhood partners, scheduling travel between sites and ensuring engaging, age-appropriate activities for children up to 6 years old.

You will manage event planning, maintain records, and collaborate with the Director of Educational Services to grow