Childcare Business & Quality Administrator

Action-For-Children; Columbus (OH); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Hybrid schedule

Retirement match

Paid parental leave

Job summary

Action for Children in Central Ohio is seeking a dedicated Administrator to support a new grant aimed at strengthening the stability and quality of family childcare programs. You’ll work with the Program Manager and across teams, consultants, and providers to meet grant requirements and timelines in line with the organization's mission.

The role blends project management, relationship building, contract oversight, and continuous improvement.

Qualifications

• Associate degree in public administration, business office administration, administrative assistance, nonprofit management, grant management, or related field.
• Experience coordinating multiple timelines and priorities, managing contracts, logistics and administrative processes.
• Strong written, verbal, and listening skills; ability to work independently while coordinating across teams.

Responsibilities

• Support implementation of grant objectives, timelines and deliverables.
• Coordinate programming across teams, including coaching and development.
• Monitor plans, calendars, and progress reports; draft required documentation.
• Assist with grant evaluation and reporting.
• Support recruitment, enrollment, retention, and outreach for family childcare providers.
• Coordinate trainings, cohorts, and events; schedule and order materials.
• Maintain organized records related to contracts, participation and purchasing.
• Occasional evenings/weekends with advance notice.

Skills

Project management

Written communications

Verbal communication

Time management

Education

Associate degree in public administration or related field

Tools

Microsoft Office

Virtual meeting platforms

Salesforce

Asana

Job description

ABOUT ACTION FOR CHILDRENAction for Children is the local childcare resource and referral agency in Central Ohio. Our mission is to transform the lives of children by supporting, empowering, and advocating for the adults who make the biggest impact on children's lives: their parents, caregivers, and teachers.We foster a supportive, collaborative, and mission-driven culture in which staff are encouraged to bring their whole selves to work, grow professionally, and contribute meaningfully to the well-being of families and communities.Learn more at actionforchildren.orgPOSITION SUMMARYThis position supports implementation of a new grant to strengthen the stability and quality of select family childcare (FCC) programs. Working alongside the Program Manager, the Administrator coordinates across internal teams, consultants, stakeholders, and providers to ensure grant requirements and timelines are met in alignment with Action for Children's mission and values. The role combines project management, relationship-building, contract oversight, and continuous improvement.This is a full-time, one-year contract position and is contingent on funding.KEY RESPONSIBILITIESSupport implementation of a quality and small business support initiative for family childcare professionals, ensuring alignment with grant objectives, timelines, and deliverablesAssist in coordinating programming across Action for Children teams, including business supports, quality improvement coaching, and professional developmentMonitor implementation plans, calendars, and project timelines, and draft required documentation and progress reportsFacilitate communication and collaboration among direct service, marketing and communications, data, and fiscal personnel to track participation, outcomes, and program impactSupport recruitment, enrollment, retention, and outreach for eligible family childcare providersCoordinate logistics for trainings, cohorts, and events, including scheduling, registration, and ordering of materialsMaintain organized records related to contracts, participation, purchasing, and program activities, and assist with grant evaluation and reportingWork some evenings and weekends with advance noticeQUALIFICATIONSAssociate degree in public administration, business office administration, administrative assistance, nonprofit management, grant management, or a related fieldStrong project management skills, with experience in program or project administration, nonprofits, business administration, or related workExperience coordinating multiple timelines and priorities, and managing contracts, logistics, and administrative processes with attention to detailExperience with data management systems, and proficiency in Microsoft Office and virtual meeting platformsStrong written, verbal, and listening skills, along with sound time management, follow-through, and the ability to work independently while coordinating across teamsCommitment to equity, demonstrated respect for early care and education professionals, and an understanding of the challenges facing early childhood professionals and small business ownersPreferred: Familiarity with Ohio's childcare licensing and Step Up To Quality systems; experience with family childcare providers; experience with government-funded programming and compliance; familiarity with Salesforce, Asana, or similar data management systems.IDEAL CANDIDATEThe ideal candidate is an organized, steady project manager who keeps multiple priorities on track and follows through. This person builds respectful, culturally responsive relationships with providers, partners, and colleagues, and is committed to helping family childcare professionals succeed.BENEFITSHealth coverage: Health, dental, and vision insurance beginning within 30 days of hirePaid time off: Vacation days, personal days, and paid holidaysHybrid schedule: A combination of remote and in-office workdays (three days per week in person)Retirement savings: Employer match up to 1%Paid parental leave: 12 weeks of fully paid leave for birth, adoption, and foster placementsAction for Children is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.