Child Welfare Administrative Assistant & Intake Coordinator

Safe Families; Chicago (IL); Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

Lydia Home Chicago is seeking a Social Services Administrative Assistant to support residential intake, maintain SDS profiles, handle referrals, and ensure proper documentation and confidential records in a child welfare setting.

The role requires detail orientation, strong communication, ability to manage multiple tasks, coordinate visits, and work with the treatment team to support families while complying with HIPAA and licensing standards.

Qualifications

• High school diploma or equivalent required.
• Experience in child welfare and administrative functions preferred.
• Ability to work effectively with children and families.
• Strong written and verbal communication skills.

Responsabilités

• Assist residential intake by monitoring consents, forms, and files in SDS.
• Input approved contacts and maintain residential roster monthly.
• Send documents for signature to DCFS and track acknowledgments.
• Sort mail and manage interoffice mail for social services.
• File client records and ensure HIPAA compliant confidentiality.
• Coordinate visits, appointments, and transportation for residents.
• Maintain training certificates and log trainings for staff.
• Disperse payroll checks to supervisors and support staff development.
• Ensure documentation is scanned and filed in the electronic system.

Connaissances

Written and oral communication

Technology proficiency

Attention to detail

Time management

Interdisciplinary teamwork

Formation

High School Diploma or Equivalent

Outils

SDS system

Description du poste

Lydia Home Chicago is seeking a Social Services Administrative Assistant to support residential intake, maintain SDS profiles, handle referrals, and ensure proper documentation and confidential records in a child welfare setting.

The role requires detail orientation, strong communication, ability to manage multiple tasks, coordinate visits, and work with the treatment team to support families while complying with HIPAA and licensing standards.