Executive Assistant

RWE AG; Chicago (IL); On-site; USD 78,000 - 110,000; Full time

Job summary

RWE Clean Energy is seeking an Executive Assistant to provide comprehensive support to senior leadership in Chicago. The ideal candidate will manage schedules, coordinate meetings, and assist in various high-level administrative tasks while ensuring discretion and maintaining confidentiality. This office-based role requires strong organizational and communication skills, with the potential for some travel.

Benefits

Medical, Dental, Vision Insurance

401(k)

Education Assistance

Paid Time Off

Holidays

Qualifications

• 5+ years of high-level executive support experience.
• Advanced knowledge of Microsoft Office and SharePoint.
• Excellent verbal and written communication skills.

Responsibilities

• Organize meetings and manage the SVP’s calendar.
• Provide high-level administrative support and document preparation.
• Plan and book all SVP’s business travel.

Skills

Organizational skills

Problem-solving

Time management

Communication

Multitasking

Discretion

Tools

Microsoft Office Suite

SharePoint

SAP

Job description

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RWE Clean Energy, LLC
To start as soon as possible, full time, permanent

The Executive Assistant will provide executive-level support to a member of the Senior Leadership Team or to C-Suite Officers. The primary responsibilities include maintaining schedules, coordinating with stakeholders, providing logistical and travel support, and working on complex projects. Success in this role requires strong organizational skills, heavy calendar management, excellent time management, and the ability to work independently.

ROLE RESPONSIBILITIES:

• Organize and support meetings, conferences, and events independently
• Manage and maintain SVP’s calendar, create meeting invites and agendas
• Attend meetings and prepare minutes, notes, and action logs
• Provide high-level administrative support, including document preparation and quality assurance
• Serve as liaison between SVP and internal/external contacts
• Maintain and develop SVP’s contact list
• Act as point of contact for administrative issues and escalate as needed
• Support other RWE Assistants and provide coverage when necessary
• Plan and book all SVP’s business travel, including necessary forms and documents
• Manage SVP’s email inbox, forwarding, escalating, and responding as necessary
• Support budget control processes, including SAP transactions, invoices, and payments

QUALIFICATIONS:

• Minimum of 5 years of high-level executive support experience
• Strong analytical and problem-solving skills
• Advanced knowledge of Microsoft Office Suite and SharePoint
• Experience with SAP or similar enterprise software preferred
• Excellent verbal and written communication skills
• Ability to quickly learn new technologies
• Strong organizational, multitasking, and time management skills
• Discretion and confidentiality

This is an office-based role with some travel to other RWECE locations. Must be able to sit, walk, or stand for long periods.

Pay range: The annual salary range in Illinois or New York is $78,000 - $110,000. Salary depends on various factors including experience and qualifications.

Benefits: Medical, Dental, Vision, Life Insurance, Disability, 401(k), FSA, EAP, Education Assistance, Parental Leave, Paid Time Off, Holidays, and incentives.

Apply: Use ad code 90245. Questions? Contact HR at [e-mail].

We are an equal opportunity employer and value diversity at RWE. We support local communities and focus on sustainable energy development.