Executive Assistant

RWE Gruppe; Chicago (IL); On-site; USD 78,000 - 110,000; Full time

Job summary

A leading company in the renewable energy sector seeks an Executive Assistant to support a member of the Senior Leadership Team. This full-time role involves managing schedules, coordinating logistics, and providing high-level administrative support. Ideal candidates will have extensive experience in executive support, strong organizational skills, and proficiency in Microsoft Office. The role is based in Chicago, Illinois, with a salary range of $78,000 - $110,000 depending on experience.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) match

Education Assistance

Parental Leave

Paid Time Off

Holidays

Qualifications

• Minimum of 5 years of high-level executive support experience required.
• Advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook, SharePoint.
• Experience with SAP or similar enterprise software preferred.

Responsibilities

• Organize and support meetings, conferences, and events independently.
• Manage and maintain SVP’s calendar, attend meetings, and prepare minutes and action logs.
• Plan and book all SVP business travel and manage SVP’s email inbox.

Skills

Analytical skills

Problem-solving skills

Organizational skills

Multitasking

Time management

Verbal communication

Written communication

Discretion

Tools

Microsoft Office

SAP

Job description

RWE Clean Energy, LLC
To start as soon as possible, full time, permanent

The Executive Assistant will provide executive-level support to a member of the Senior Leadership Team or C-Suite Officers. The primary responsibilities include maintaining schedules, coordinating with stakeholders, providing logistical and travel support, and working on complex projects. Success in this role requires strong organization, heavy calendar management, excellent time management, and the ability to work independently.

Role Responsibilities:

• Organize and support meetings, conferences, and events independently
• Manage and maintain the SVP’s calendar, create meeting invites and agendas
• Attend meetings, prepare minutes, notes, and action logs
• Provide high-level administrative support, including document preparation and quality assurance
• Serve as liaison between SVP and internal/external contacts
• Maintain and develop the SVP’s contact list
• Act as point of contact for administrative issues and escalate as needed
• Support other RWE Assistants and provide coverage when necessary
• Plan and book all SVP business travel, including preparing forms and documents
• Manage SVP’s email inbox, forwarding, escalating, and responding as necessary
• Support budget control processes, including SAP transactions, invoices, and payments

Qualifications:

• Minimum of 5 years of high-level executive support experience
• Strong analytical and problem-solving skills
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience with SAP or similar enterprise software preferred
• Excellent verbal and written communication skills
• Ability to quickly learn new technologies
• Strong organizational, multitasking, and time management skills
• Discretion and confidentiality

This role is primarily office-based with some travel to RWECE locations. Candidates must be able to sit, walk, or stand for extended periods.

Pay Range: The annual salary in Illinois or New York is $78,000 - $110,000. Salaries are based on experience, education, skills, and market considerations.

Benefits: Medical, Dental, Vision, Life Insurance, Disability, 401(k) match, FSA, EAP, Education Assistance, Parental Leave, Paid Time Off, Holidays, and incentives.

Apply: Use ad code 90245. For questions, contact HR at [e-mail].

We are an equal opportunity employer and value diversity. RWE is committed to supporting local communities and the transition to renewable energy.