Chief of Staff — Multi-Entity Real Estate & Design

Insideoutva; Idaho; Remote; USD 41,000 - 49,000; Full time

Job summary

Insideoutva is seeking a Chief of Staff to coordinate four business entities and personal operations. You will centralize information, manage executive priorities, and bridge gaps across real estate, interior design, fitness, and family office activities.

The role expands to light marketing, client outreach, and broader operational management as you demonstrate capability, with full-time remote work during US Eastern business hours.

Qualifications

• 5+ years in a high-level support role directly supporting a founder or senior executive.
• Real estate back-office operations, leases, utilities, and vendor coordination experience.
• Strong financial and numerical aptitude with reporting and invoicing skills.
• Ability to create, implement, and maintain SOPs, CRM databases, and trackers.
• Comfort with AI tools and modern software to boost efficiency.
• Excellent written and verbal English communication in a client-focused environment.
• Proven tenure and reliability in prior roles; strong availability for US East hours.
• Remote work readiness with a dependable setup for full-time hours.

Responsibilities

• Serve as central connective tissue across four entities and personal operations.
• Manage executive priorities, schedules, and cross-team communication.
• Oversee property management logistics, procurement, and back-office support.
• Support marketing, client outreach, and broader operations as needed.

Skills

Executive support

High-level coordination

English communication

Spanish language proficiency

Analytical mindset

Operational reliability

Tools

CRM platforms

Project management tools

Ramp

QuickBooks read-access

Security vaults

Job description

Insideoutva is seeking a Chief of Staff to coordinate four business entities and personal operations. You will centralize information, manage executive priorities, and bridge gaps across real estate, interior design, fitness, and family office activities.

The role expands to light marketing, client outreach, and broader operational management as you demonstrate capability, with full-time remote work during US Eastern business hours.