Chief of Staff / Executive Assistant to the Co-Founder & COO

The Contractor Consultants; Cumming (GA); Remote; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company at the forefront of the construction hiring industry. As an Executive Assistant, you will play a pivotal role in supporting the COO, enhancing operational efficiency, and navigating strategic initiatives. This is an exciting opportunity to contribute to a rapidly growing organization that values innovation and proactive problem-solving. You'll have the chance to work remotely while collaborating with a dynamic team, ensuring that your contributions directly impact the company's success. If you're ready to take on a challenging role that combines strategic thinking with operational excellence, we want to hear from you!

Benefits

Remote Work Flexibility

Career Growth Opportunities

Innovative Tech Culture

Collaborative Team Environment

Qualifications

• 5+ years supporting C-suite executives in high-growth environments.
• Experience in managing SOPs and improving workflows.
• Strong understanding of AI applications and tools.

Responsibilities

• Provide administrative support and manage the COO's calendar.
• Develop and maintain Standard Operating Procedures (SOPs).
• Conduct research to support decision-making and project management.

Skills

Executive Support

Calendar Management

Operational Excellence

AI Proficiency

Strategic Thinking

Excellent Communication

Tools

AI Tools

Project Management Software

Job description

Chief of Staff / Executive Assistant to the Co-Founder & COO

Posted Date:

4/25/2025

Location:

Cumming,Ca

Job ID#:

18820

Job Category:

Administrative

About TCC

At TCC , we're revolutionizing the construction hiring industry. Our solutions empower companies across the US and Canada to scale faster and more efficiently. In 2024 , we achieved 10X growth and are on track to scale another 4X this year. With rapid expansion ahead, we're seeking a highly experienced Executive Assistant to support our Co-Founder & Chief Operating Officer (COO).

This isn't a typical assistant role - we're looking for a strategic partner . You'll be at the center of key decisions, providing operational support, streamlining processes, and ensuring the COO's time is used effectively. If you've supported executives through significant growth, managed cross-functional projects, and thrived in fast-paced environments, this is your opportunity to contribute at a high level.

About the Role

We are hiring a seasoned Executive Assistant with a proven track record of supporting C-level executives in high-growth companies. The ideal candidate is operationally minded, experienced in scaling organizations, and comfortable navigating both strategy and execution. You will play a key role in enhancing operational efficiency, implementing SOPs, conducting audits, and ensuring seamless coordination across teams.

This role is for someone who thrives on problem-solving, is deeply proactive, and has the ability to anticipate needs before they arise. You'll have direct exposure to high-level decision-making, contributing to the success of TCC's continued expansion.

Key Responsibilities

Executive Support & Calendar Management

* Provide comprehensive administrative support to the COO.

* Manage a dynamic calendar across multiple time zones.

* Anticipate conflicts and resolve scheduling challenges.

* Prepare detailed agendas and meeting materials.

* Attend select meetings to capture key action items and follow-ups.

Operational Support & SOP Management

* Develop, refine, and maintain Standard Operating Procedures (SOPs) .

* Conduct regular SOP audits to identify areas for optimization.

* Ensure the team follows updated procedures for operational excellence.

Audit & Quality Control

* Perform routine SOP audits to ensure process compliance and efficiency.

* Review client-facing calls to assess service quality and gather insights.

* Provide feedback and recommendations for improvement. (Full training provided)

* Leverage AI tools to automate workflows and enhance productivity.

* Develop and maintain custom GPTs tailored to internal processes.

* Continuously research new AI applications to optimize executive operations.

* Act as a thought leader for AI integration within the organization.

Marketing & Creative Support

* Collaborate with the marketing team to provide copy and design tweaks .

* Review marketing campaigns and creatives to ensure brand alignment.

* Provide actionable feedback on copywriting, tone, and visual consistency.

* Ensure marketing materials reflect TCC's voice and value proposition.

Project Management

* Collaborate with cross-functional teams to ensure the timely execution of initiatives.

* Track project progress, flag issues, and ensure accountability.

* Support operational and strategic projects led by the COO.

Research & Decision Support

* Conduct thorough research on competitors, vendors, and technologies.

* Present concise insights and recommendations to support decision-making.

* Evaluate potential partnerships, tools, or platforms to improve efficiency.

What We're Looking For

Proven Experience: At least 5+ years supporting C-suite executives in high-growth companies, preferably in operations, marketing, or tech.

Operational Excellence: Experience managing SOPs, improving workflows, and conducting operational audits.

AI Proficiency: Strong understanding of AI applications with experience using and creating custom GPTs or AI-driven tools to optimize operations.

Marketing Background: Experience in reviewing and providing feedback on marketing copy and designs, ensuring brand consistency.

Highly Proactive: You stay three steps ahead and solve problems before they escalate.

Resourceful & Independent: Comfortable making decisions, taking ownership, and managing complex projects.

Strategic Thinker: Able to analyze data, provide insights, and support key decision-making.

Excellent Communicator: Strong verbal and written communication skills, with the ability to represent the COO effectively.

Time Zone Alignment: Preferred time zones are EST, CST, or MST to ensure strong collaboration with the COO.

Why Join TCC?

Leadership Impact: Directly contribute to the success of a fast-growing company.

Innovative Industry: Work with a leader transforming the construction hiring space.

Tech-Forward Culture: Embrace AI and automation for enhanced productivity.

Remote Flexibility: Enjoy the freedom of working from anywhere within aligned time zones.

Career Growth: Gain exposure to executive-level strategy and leadership.

Collaborative Team: Join a supportive, ambitious environment with opportunities to grow.

How to Apply

Ready to play a key role in TCC's growth? Apply by submitting your resume and a cover letter detailing your experience supporting high-level executives and driving operational efficiency.

If you have examples of relevant experience, AI tools you've implemented, or marketing assets you've contributed to - we'd love to learn more!

We are HUGE fans of Loom! We can't wait to meet you!