Chief of Staff, CRO

Leadout Capital; Seattle (WA); On-site; USD 140,000 - 200,000; Full time

Job summary

Leadout Capital is seeking a Chief of Staff to the EVP CRO to drive top priorities and orchestrate cross-functional initiatives. The role requires high emotional intelligence, strong operations acumen, and executive presence to influence outcomes and maintain tight execution discipline.

You will partner with the EVP and EA, manage calendars, briefs for meetings, and advance the V2MOM strategy while ensuring timely information flow and transparent communication across teams.

Qualifications

• 5+ years of applicable administrative experience in a global software/technology setting.
• Strong proficiency with Excel, PowerPoint, Gmail, and Google Calendar.
• Experience with Salesforce is a plus.
• BA/BS degree or equivalent combination of education and experience.
• Ability to manage virtual meetings using tools like GoToMeeting/GoToWebinar.
• Excellent relationship management and communication with senior leaders.

Responsibilities

• Partner with the EVP of the CRO organization to set and drive top priorities.
• Build strategic relationships across teams to ensure offerings meet core business needs.
• Coordinate and brief the EVP for internal and external activities.
• Drive the business strategy (e.g., V2MOM) and track progress.
• Oversee EVP priorities, escalate and resolve issues with leadership and partners.
• Create an operating rhythm for the Office of the EVP and improve productivity and focus.
• Represent the EVP in key meetings and industry events.

Skills

Emotional intelligence

Operations & administration

Project management

Executive presence

Education

BA/BS degree or equivalent

Tools

Excel

PowerPoint

Gmail/Google Calendar

Salesforce

Job description

The Chief of Staff creates scale for the EVP of the CRO organization. They drive key priorities, help drive accountability and execution for the team. The ideal candidate will have a unique combination of emotional intelligence, operations & administration, project management, and executive presence. The Chief of Staff will lead through influence and have a deep understanding and exposure to a variety of business areas. This role requires the ability to orchestrate many items while also being able to zoom into and out of details quickly to ensure information is being surfaced to the EVP in a timely manner.

Core Responsibilities:

• Partner with EVP of the CRO organization to set, manage, and drive top priorities for the organization
• Establish deep strategic and collaborative relationships across the team and functional partners to ensure offerings address core business needs and challenges within the CRO organization
• Partner with EVP's EA to prioritize and enhance calendar activities and extend the bandwidth of the EVP. Ensure the EVP is appropriately briefed for each internal and external activity.
• Actively drive the business strategy (e.g. V2MOM) - inclusive of architecting and updating the V2MOM, and managing progress against it
• Manage EVP's priorities, liaise with the leadership team and business partners on key initiatives. Aid in escalation, delegation, and resolution.
• Communicate with urgency and appropriate discretion and transparency to keep the EVP, leadership team, and partners informed and aligned.
• Create an operational rhythm for the Office of the EVP. Design and implement processes to increase EVP productivity & impact and create structure and focus for the team.
• Act as a thought partner and advisor to executives preparing for key review and planning meetings.
• Oversee customer engagement and participation in key industry events and Salesforce events
• Represent the EVP in internal and external meetings, as appropriate.
• Lead the Office of the EVP, including teams responsible for operations, events, and organization-specific initiatives. Own and manage the budget.
• Orchestrate appropriate information flow to accelerate the business and enhance EVP impact
• Assuming or delegating day-to-day responsibility for projects and tasks amongst the team, ensuring follow-up and follow-through

Minimum Requirements:

• Minimum of 5+ years of applicable administrative experience, ideally from a global software or technology organization.
• The skillful execution of administrative activities, with high attention to detail, organization, and process.
• Skillful in collaboration and diplomacy to ensure smooth working relationships across matrixed teams.
• Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts, and conference calls.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Strong Excel, PowerPoint, mail, and calendaring skills (Gmail and Google Calendar experience a plus).
• Project Coordination experience is needed at an intermediate complexity.
• Ability to work successfully at both the strategic and tactical level.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Previous experience partnering with senior management in a fast-paced, innovative environment.
• Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.
• Internal Salesforce experience or experience with the Salesforce application a plus.
• BA/BS degree or equivalent combination of applicable education, training and experience will be considered.

Additional Desired Skills/Traits

• Strong executive presence.
• Strong sense of urgency.
• High attention to detail – ability to zoom in & out quickly.
• Strong ability to execute and ability to know when to delegate.
• Demonstrated ability to develop relationships with senior executives and lead through influence.
• Exercises judgment, maturity, discretion, confidentiality.
• High tolerance for ambiguity, complexity, and changing priorities.
• Understanding of or interest in the CRO organization