Chief of Staff and Personal Assistant

Innovative Outsourcing; McDonough (GA); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Hybrid Work Environment

Health Insurance

401(k) matching

Generous Paid Time Off

Job summary

A growing logistics solutions company seeks a Chief of Staff in McDonough, GA, to support the CEO with professional and personal tasks. The ideal candidate should have 5-7 years of experience supporting high-level executives, be tech-savvy, and possess strong organizational skills. Responsibilities include managing emails, coordinating travel, and providing administrative support. This full-time role offers a hybrid work environment, health insurance, and generous PTO.

Qualifications

• 5-7+ years of experience supporting high-level executives.
• Experience assisting an executive new to utilizing an Executive Assistant.
• Ability to implement and maintain structure.

Responsibilities

• Manage the CEO's inbox and calendar efficiently.
• Coordinate domestic and international travel logistics.
• Provide administrative support including document preparation.
• Assist with personal tasks and maintain discretion.
• Support administrative projects with strong follow-up.

Skills

Experience supporting high-level executives

Proficient in Google Workspace

Organizational skills

Flexible and proactive

Excellent communication skills

Ability to handle sensitive information

Tools

Google Workspace

Gusto

Slack

Job description

Innovative Outsourcing Provided Pay Range

This range is provided by Innovative Outsourcing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$90,000.00/yr - $100,000.00/yr

Chief of Staff & Personal Assistant to the CEO

McDonough, GA / Mid-town Atlanta

Company Overview

Our client is a rapidly growing e-commerce solutions company that provides end‑to‑end logistics solutions, managing product preparation, storage, and distribution to streamline operations for online sellers.

Position Overview

We are seeking a highly organized, trustworthy, tech‑savvy, and proactive Chief of Staff to provide comprehensive support to the CEO. This role requires a flexible individual who thrives in a fast‑paced environment and can manage both professional and personal tasks with efficiency and discretion. The ideal candidate will be structured and capable of implementing routines to support the CEO, who is new to working with an Assistant.

Key Responsibilities

• Email and Calendar Management: Serve as a gatekeeper, managing the CEO's inbox, prioritizing important communications, and meticulously organizing a complex calendar.
• Travel Coordination: Arrange intricate domestic and international travel logistics for the CEO and team members, including flights, hotels, and events, coordinating schedules from different locations to ensure seamless arrivals.
• Administrative Support: Handle a wide range of administrative tasks, including preparing documents and presentations. Manage office supplies, ensuring the office is well‑stocked.
• Personal Support: Assist with various personal tasks and errands and typically spending one day a week at the CEO's residence in mid‑town Atlanta. MUST LOVE DOGS!
• Project Coordination: Provide persistent support for administrative projects requiring strong follow‑up and problem‑solving skills.
• Team Support: Offer administrative assistance to other team members, including travel booking and event coordination.
• Cultural Fit: Embrace a fast‑paced, startup‑like culture where employees are empowered to make a direct impact and contribute to growth.

Required Skills and Qualifications

• Experience: 5‑7+ years of proven experience supporting high‑level executives, with a strong preference for candidates from small to mid‑sized companies. Experience assisting an executive who is new to utilizing an Executive Assistant is highly valued.
• Tech‑Savviness: Proficient in Google Workspace (Gmail, Google Sheets), Gusto (payroll) and Slack. Familiarity with Mac operating systems is preferred.
• Organizational Skills: Highly organized with the ability to implement and maintain structure and routine.
• Flexibility: Flexible, resourceful, and proactive, a problem‑solver who thrives in fast‑paced environments. Willingness to assist with non‑traditional tasks and adapt to a flexible schedule.
• Communication: Excellent oral and written communication and interpersonal skills.
• Discretion: Ability to handle sensitive information with utmost confidentiality.
• Location: The position is full‑time, ideally 8 am to 4 pm with candidates living within a reasonable commute to McDonough, GA.

Compensation and Benefits

• Hybrid Work Environment
• Health Insurance: Company pays 85% of the base health insurance plan.
• 401(k): Company match up to 4%
• Generous Paid Time Off (PTO) & Holidays

Seniority Level

Mid‑Senior Level

Employment Type

Full‑time

Job Function

Administrative

Industries

Freight and Package Transportation and Transportation, Logistics, Supply Chain and Storage