Executive Assistant to the CEO

ICES: Data, Discovery, Better Health; Atlanta (GA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Contract-to-hire opportunity

Job summary

Trinity Social Services, an Atlanta-based behavioral health organization, seeks a proactive executive assistant to serve as the CEO's operational presence on the ground in Atlanta. You will work autonomously, coordinating site visits, vendor meetings, and logistics across time zones.

You’ll manage calendars, travel bookings, and confidential information, with a focus on accuracy, discretion, and scalable processes. Prior healthcare exposure is a plus; notary certification is a bonus.

Qualifications

• 4+ years supporting a C-level executive in small-business or founder-led environments.
• Based in metro Atlanta with reliable personal transportation.
• Exceptional written communicator who can be the CEO's voice in emails and messages.
• Comfortable working asynchronously across time zones with high independence between check-ins.
• Discreet and trustworthy; background check and references required.
• Bonus: experience in healthcare/behavioral health or notary certification.

Responsibilities

• Serve as the CEO's eyes, ears, and hands in Atlanta: site visits, vendor meetings, document pickups, errands requiring physical presence.
• Preview residential properties, coordinate with realtors and leasing offices, and report back with photos, video walkthroughs, and candid assessments.
• Manage the CEO's Atlanta logistics: vehicle, storage unit, mail, appointments.
• Support audit and accreditation preparation (CARF survey scheduled Oct–Nov 2026): document gathering, scheduling, vendor and surveyor coordination.
• Coordinate event logistics, including vendor booths and materials for conferences and expos.
• Liaise with Trinity staff, contractors, and external partners; track follow-ups to completion.
• Manage calendar, email triage, travel booking (domestic and international), and expense tracking across time zones.
• Build and document repeatable processes so the operation runs without daily CEO input.

Skills

C-level support

Exceptional written communication

Independent/self-directed

Asynchronous collaboration

Discretion and trustworthiness

Healthcare/behavioral health exposure

Job description

About the Role

Trinity Social Services is an Atlanta-based behavioral health organization providing IOP, PHP, and outpatient programs. This is not a traditional calendar-and-coffee assistant role — you will function as the CEO's operational presence on the ground in Atlanta, executing independently while she is abroad and working side by side with her during her in-person sprints.

The right candidate is a self-directed operator who treats ambiguity as a to-do list. You will be trusted with significant autonomy from day one.

What You'll Own

Ground Operations (Atlanta)

• Serve as the CEO's eyes, ears, and hands in Atlanta: site visits, vendor meetings, document pickups, errands requiring physical presence
• Preview residential properties, coordinate with realtors and leasing offices, and report back with photos, video walkthroughs, and candid assessments
• Manage the CEO's Atlanta logistics: vehicle, storage unit, mail, appointments

Business Support

• Support audit and accreditation preparation (CARF survey scheduled Oct–Nov 2026): document gathering, scheduling, vendor and surveyor coordination
• Coordinate event logistics, including vendor booths and materials for conferences and expos
• Liaise with Trinity staff, contractors, and external partners; track follow-ups to completion
• Manage calendar, email triage, travel booking (domestic and international), and expense tracking across time zones

Special Projects

• Support book launch logistics for the CEO's forthcoming memoir: shipping, event coordination, media scheduling
• Assist with recruiting support: posting roles, scheduling interviews, reference checks (including household staff searches such as childcare)
• Build and document repeatable processes so the operation runs without daily CEO input

Who You Are

• 4+ years supporting a C-level executive, founder, or business owner — small-business or founder-led environments strongly preferred over large corporate
• Based in metro Atlanta with reliable personal transportation; comfortable being out in the field, not desk-bound
• Exceptional written communicator — you will often be the CEO's voice in emails and messages
• Comfortable working asynchronously across time zones (Atlanta Accra is a 4-hour difference) with high independence between check-ins
• Discreet and trustworthy — you will handle confidential business, financial, and family matters; background check and references required
• Bonus: experience in healthcare/behavioral health, familiarity with accreditation or compliance processes, or notary certification

Compensation & Structure

• Alternative structure available: contract-to-hire at $35–$40/hr for a 60–90-day trial period, 20- 30 hrs a week
• Hybrid: remote coordination + regular in-person presence in Atlanta as needed
• Performance review and scope expansion at 90 days, with growth path toward Business Operations Lead

Full-Time | Reports directly to the CEO