Chief of Staff/ Administrative Manager

Madison-Davis, LLC; New York (NY); On-site; USD 140,000 - 200,000; Full time

Job summary

Madison-Davis, LLC seeks a Chief of Staff / Administrative Manager to oversee a team supporting the CEO across professional and personal matters. You will coordinate priorities, manage schedules, and handle day-to-day needs with discretion.

This hands-on leadership role requires exceptional organizational skills, strategic thinking, and the ability to anticipate needs. You will lead a team of assistants and drive seamless operations for the CEO’s office and residence.

Responsibilities

• Lead and oversee a team of executive/personal assistants.
• Serve as the primary coordinator for the CEO's administrative support function.
• Manage team workloads and deadlines across priorities.
• Oversee complex personal and professional scheduling.
• Handle sensitive correspondence and information discreetly.
• Coordinate domestic and international travel and events.
• Oversee day-to-day operational needs of the CEO's residence and office.
• Maintain relationships with staff, vendors, and contacts.
• Own special assignments and ad hoc projects requiring sound judgment.
• Identify opportunities to improve organization and efficiency.
• Foster a professional, collaborative, and discreet work environment.

Job description

Title: Chief of Staff / Administrative Manager

Salary: $140k-$200k

Contract Length: Not specified

ABOUT THE ROLE

Our client, a successful financial services organization, is seeking a highly experienced Chief of Staff / Administrative Manager to oversee a team supporting the Chief Executive Officer across both professional and personal matters. This individual will serve as the central point of coordination for the support team, helping ensure priorities are organized, schedules run smoothly, and day-to-day needs are handled with efficiency and discretion. The ideal candidate will bring exceptional organizational skills, strong business judgment, polished communication, and the ability to anticipate needs before they arise. This is a hands-on leadership role for someone who is comfortable managing people, handling highly confidential information, and stepping in wherever needed to keep operations running seamlessly.

RESPONSIBILITIES

• Lead and oversee a team of executive/personal assistants, including onboarding, training, delegation, and ongoing performance support.
• Serve as the primary coordinator for the CEO s administrative support function, ensuring priorities and responsibilities are clearly assigned and executed.
• Manage team workloads and project assignments while monitoring deadlines, competing priorities, and overall service levels.
• Oversee complex personal and professional scheduling, including appointments, meetings, household coordination, and communication among relevant staff.
• Handle sensitive correspondence and information, ensuring communications and materials are directed to the appropriate individuals in a timely and discreet manner.
• Coordinate domestic and international travel, transportation, dining arrangements, social engagements, events, and detailed itineraries.
• Oversee the day-to-day operational needs of the CEO s residence and office, including purchasing, inventory, supplies, and household-related coordination.
• Maintain strong relationships with household personnel, office staff, vendors, and other internal and external contacts to ensure seamless coordination.
• Take ownership of special assignments and ad hoc projects, including research-intensive or highly sensitive matters requiring sound judgment and follow-through.
• Identify opportunities to improve organization, communication, and efficiency across the CEO support function.
• Foster a professional, collaborative, and service-oriented environment while maintaining a high standard of discretion and responsiveness.