Chief of Staff

All Cad Services; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

All Cad Services in the United States seeks a Chief of Staff/EA to the Managing Director to help drive execution across multiple companies. You will lead task creation, assignment, deadlines and dashboards in Zoho Projects, ensuring on-time, on-budget delivery while maintaining confidentiality and offering strategic input.

You will manage calendars, meetings, emails, and communications daily, coordinate across HR, IT, Finance and Engineering, and prepare MIS reports and KPI dashboards.

Qualifications

• 2-8 years as Chief of Staff, EA to MD/CEO, Founder's Office, PMO or Operations professional.
• Strong hands-on Zoho experience, with Zoho Projects for task management essential
• A proven record of getting work done through teams: assigning, tracking and closing tasks on time and on budget
• Regular, daily calendar management for a senior leader
• Experience with Asana, ClickUp, Monday or Jira is a plus
• An AI-first, tech-savvy mindset
• Fluent Hindi and English, spoken and written
• A startup or SME background, preferably tech or engineering
• A stable career history: frequent job changes or long career breaks are not a fit
• Reliable, organised, calm under pressure, and able to handle confidential matters
• Graduate in any discipline; an MBA or engineering degree is a plus

Responsibilities

• Act as the right hand to the Managing Director and get things done through others, rather than doing everything personally.
• Run every task across all our companies in Zoho Projects: create tasks, assign owners, set deadlines, dependencies and budgets, and track them to closure.
• Make sure all tasks, at every level of the team, are achieved on time and on budget.
• Handle a large live task load (150+ tasks): prioritise, review daily, chase owners and escape delays early with a proposed solution.
• Give the MD a clear done / pending / overdue view at any time through Zoho Projects dashboards and weekly reports.
• Manage the MDs calendar, meetings, emails and confidential communication every day.
• Coordinate across HR, IT, Finance and Engineering, following up with teams by phone and email in Hindi or English.
• Prepare MIS reports, KPI dashboards, meeting agendas and minutes for the MD.
• Use AI tools (ChatGPT, Claude, Copilot) daily for reporting, research and automating routine work.
• Stay hands-on: step in and do the work personally when a task is blocked or urgent.

Skills

Zoho Projects

Task management

Calendar management

Stakeholder coordination

AI tools

Bilingual Hindi/English

Startup/SME experience

Getting work done through teams

Education

Bachelor's degree

MBA or Engineering degree a plus

Tools

Zoho Projects

Asana

ClickUp

Monday.com

Jira

Job description

Role & Responsibilities

• Act as the right hand to the Managing Director and get things done through others, rather than doing everything personally.
• Run every task across all our companies in Zoho Projects: create tasks, assign owners, set deadlines, dependencies and budgets, and track them to closure.
• Make sure all tasks, at every level of the team, are achieved on time and on budget.
• Handle a large live task load (150+ tasks): prioritise, review daily, chase owners and escape delays early with a proposed solution.
• Give the MD a clear done / pending / overdue view at any time through Zoho Projects dashboards and weekly reports.
• Manage the MDs calendar, meetings, emails and confidential communication every day.
• Coordinate across HR, IT, Finance and Engineering, following up with teams by phone and email in Hindi or English.
• Prepare MIS reports, KPI dashboards, meeting agendas and minutes for the MD.
• Use AI tools (ChatGPT, Claude, Copilot) daily for reporting, research and automating routine work.
• Stay hands-on: step in and do the work personally when a task is blocked or urgent.

Preferred Candidate Profile

• 2-8 years as a Chief of Staff, EA to MD/CEO, Founder's Office, PMO or Operations professional.
• Strong hands-on Zoho experience, with Zoho Projects for task management essential (tasks, owners, deadlines, dependencies, timesheets, budgets, dashboards).
• A proven record of getting work done through teams: assigning, tracking and closing tasks on time and on budget.
• Regular, daily calendar management for a senior leader.
• Experience with Asana, ClickUp, Monday or Jira is a plus.
• An AI-first, tech-savvy mindset.
• Fluent Hindi and English, spoken and written.
• A startup or SME background, preferably tech or engineering.
• A stable career history: frequent job changes or long career breaks are not a fit.
• Reliable, organised, calm under pressure, and able to handle confidential matters.
• Graduate in any discipline; an MBA or engineering degree is a plus.