Chief Of Staff

Weekday AI; United States; In loco; USD 2.500.000 - 8.000.000; Tempo pieno

Descrizione del lavoro

Weekday AI seeks an Executive Assistant in the United States to streamline administrative tasks and improve productivity. You will reduce workload by prioritizing tasks, document tribal knowledge into SOPs, and support long-term planning of OKRs and org charts. Strong English skills and reliability are essential.

You will operate with transparency, configure tools like Zoho and Google Workspace for efficiency, and collaborate across departments to ensure timely, high-quality outcomes.

Competenze

• 1–2 years of executive assistance or administrative experience in a process-driven environment.
• Strong written and spoken English; able to explain complex processes professionally.
• High accuracy in reviewing procedures and documentation.

Mansioni

• Within 30 days, cut administrative workload by 50% through prioritization and independent problem solving.
• Document and standardize tribal knowledge into actionable SOPs.
• Oversee weekly, 6-month, and 2-year OKR planning and organizational chart management to prevent staffing gaps.
• Continue improving processes and take initiative to anticipate challenges.

Conoscenze

Executive support

Clear communication

Attention to detail

Organizational skills

Proactive problem-solving

Dependability

Team collaboration

Process documentation

Disagree and commit

Empathy and integrity

Strumenti

Admin Panel

Zoho Voice

Google Sheets

Slack

Descrizione del lavoro

This role is for one of the Weekday's clients

Salary range: Rs 2500000 - Rs 8000000 (ie INR 25 - 80 LPA)

Min Experience: 1 years

Location: United States

JobType: full-time

Your Mandate (Expected Outcomes):

1. Time Recovery: Within 30 days, you will reduce my administrative workload by 50% through decisive prioritization and independent problem-solving. You will closely observe, thoroughly understand, and clearly articulate my tasks, with the aim of identifying areas where you can provide support—such as preprocessing or follow-up activities.
2. From Chaos to Order: While we already have comprehensive SOPs in place, there remains a significant amount of tribal knowledge that needs to be transformed into well-documented, actionable SOPs.
3. Strategic Support: Over time, you will take responsibility for managing the company’s weekly, 6‑month, and 2‑year OKR plans as well as the organizational chart, ensuring all deadlines are met and no staffing gaps occur.
4. And much more to uncover together as we progress...

About You:

• Clear and Concise Communicator: You focus on results rather than activities and are comfortable with full transparency and a “disagree and commit” culture.
• Technical Auditor: You don’t just operate tools like Zoho, Google Workspace, and Slack—you actively configure and optimize them to enhance productivity.
• Proactive Gatekeeper: You anticipate challenges before they reach me. Waiting for instructions is not an option; taking initiative is essential.
• Grammar Expert: You possess excellent written and verbal English skills and are adept at identifying and correcting errors in text.

Qualifications:

1. Relevant Experience
   1. 1–2 years of experience in executive assistance or administrative roles, preferably within a process-oriented environment.
2. Effective Communication
   1. Strong verbal and written English skills, capable of professionally explaining complex processes.
3. Attention to Detail
   1. Consistently maintain accuracy when reviewing procedures and documentation.
4. Exceptional Organization
   1. Manage multiple tasks efficiently, prioritize effectively, and meet deadlines reliably.
5. Technical Proficiency
   1. Confident use of internal tools such as Admin Panel, Zoho Voice, Google Sheets, and task management systems.
6. Proactive Problem-Solver
   1. Identify potential issues early and take swift, effective action to resolve them.
7. Collaborative Team Player
   1. Work effectively alongside colleagues across departments and willingly assume support responsibilities as needed.
8. Dependability and Initiative
   1. Take ownership of tasks independently and seek opportunities to improve processes continuously.
9. Alignment with Company Values
   1. Demonstrate empathy, service orientation, and integrity in all interactions with colleagues.