FISCAL ADMINISTRATOR

City of Chicago; Chicago (IL); On-site; USD 82,000 - 100,000; Full time

Job summary

The City of Chicago, Office of Public Safety Administration (OPSA)-Finance, is seeking a Fiscal Administrator to manage the department’s fiscal, budgetary, and accounting functions at 3510 S. Michigan Ave, Chicago, IL.

The role requires strong experience in financial planning and control, with oversight of contracts and audits. The position emphasizes cost analysis, revenue projections, and staff supervision.

Qualifications

• Bachelor's degree in Accounting/Finance with 15 sem hrs in Accounting/Finance and 5 years of professional accounting/financial management experience, 3 years in a supervisory role.
• Associate's degree + 7 years of accounting/financial management experience, 3 years supervisory.
• Master's degree+ with 4 years of accounting/financial management experience, 3 years supervisory.

Responsibilities

• Develops financial controls and procedures for department funds.
• Supervises compiling expenditure data and analyzes budget requests.
• Prepares revenue estimates and justifications for hires and equipment.
• Discusses programs with managers and performs cost/benefit analyses.
• Conducts financial analysis to identify saving opportunities and trends.
• Oversees purchase requisitions and invoice processing.
• Prepares revenue, payroll costs, and various financial reports.
• Sets work standards and conducts performance evaluations for staff.
• May supervise staff recording financial transactions and maintaining records.
• Trains staff on payment processing and accounting systems.
• Oversees contract administration activities and contract compliance.

Education

Bachelor's degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance

Associate's degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance

Master's degree or higher in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance

Job description

FISCAL ADMINISTRATOR

Office of Public Safety Administration (OPSA)-Finance

Number of Positions: 1 (Additional vacancies possible pending budget approval)

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AFSCME - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

Please note, all positions with the City of Chicago close promptly at 11:59 pm C.D.T. Applications for this position will be accepted from October 20, 2026, until 11:59 pm C.D.T. on November 03, 2026. No exceptions will be made.

Under direction, manages and directs the fiscal, budgetary, and accounting functions for OPSA OR functions as a specialist managing complex technical fiscal analysis, planning, and operations for a large City department, and performs related duties as required.

Essential Duties

• Develops procedures and establishes financial controls to ensure the proper management of a department's operating funds
• Supervises and participates in compiling expenditure data and analyzing departmental budget appropriation requests
• Prepares revenue estimates and projections and prepares justifications for new positions, equipment, and non-personnel items
• Meets with department managers to discuss new or expanded programs and performs cost/benefit analyses to determine operational efficiencies
• Conducts financial analysis and identifies trends to recommend cost saving processes
• Directs and monitors the preparation of purchase requisitions and the processing of invoices for payment
• Prepares and reviews the accuracy of revenue collection, payroll costs, and/or various financial reports (e.g., capital projects billings, grant program expenditures, overhead and inventory audits)
• Develops work standards for subordinate personnel and conducts performance evaluations
• May supervise subordinate staff engaged in recording financial transactions and maintaining accounting records
• Trains and instructs staff in new or revised payment processing procedures and computerized accounting systems, as required
• Participates in and provides oversight to staff engaged in contract administration activities (e.g., reviews contract proposals, finalizes contracts for submission, monitors contracts compliance)

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 3510 S. Michigan Ave, Chicago IL, 60653

Days: Monday through Friday

Days Off: Saturday and Sunday

Hours: 9:00 a.m. - 5:00 p.m.

Salary: $90,732

THIS POSITION IS NOT IN THE CAREER SERVICE

Qualifications

* Graduation from an accredited college or university with a Bachelor's degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus five (5) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position

Should the above criteria not be fulfilled, the following options are acceptable:

• Nine (9) years of professional accounting and/or financial management work experience plus 15 semester hours in Accounting or Finance OR

• Graduation from an accredited college or university with an Associate's degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus seven (7) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position, OR

o Graduation from an accredited college or university with a Master's degree or higher in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus four (4) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

SELECTION REQUIREMENT

This position requires applicants to complete an interview which includes a skills assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected for hire.

Residency Requirement

All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.

APPLICATION EVALUATION

Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date.

Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.

The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.

These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.

For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

To learn more about our hiring practices.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

City of Chicago

Brandon Johnson, Mayor