FISCAL ADMINISTRATOR

City of Chicago Department of Law; Chicago (IL); On-site; USD 90,000 - 125,000; Full time

Job summary

City of Chicago Department of Law seeks a Fiscal Administrator to manage fiscal, budgetary, and accounting functions for OPSA-Finance. You will lead complex financial analyses, develop controls, and supervise staff as required.

The role targets ensuring accurate revenue and cost reporting while guiding department managers on program finance decisions. Requirements include advanced degrees in accounting/finance and substantial supervisory experience; residency in Chicago area preferred.

Qualifications

• Bachelor’s or higher degree in Accounting, Finance, or related field.
• Two pathways: with 15 semester hours in Accounting/Finance plus seven years’ experience; or Master’s with 15 hours plus four years’ supervisory experience.

Responsibilities

• Develops procedures and financial controls for department funds.
• Supervises compilation and analysis of expenditure data and budget requests.
• Prepares revenue estimates and justifications for new positions/equipment.
• Performs cost/benefit analyses with department managers to improve efficiency.
• Directs purchase requisitions and processing of invoices for payment.
• Reviews revenue collection, payroll costs, and financial reports for accuracy.

Education

Bachelors in Accounting or Finance

Master's degree in Accounting/Finance or related field

Job description

Job Description - FISCAL ADMINISTRATOR (416558)

Job Description

FISCAL ADMINISTRATOR

Job Number:

416558

Description

BID/JOB ANNOUNCEMENT

FISCAL ADMINISTRATOR

Office of Public Safety Administration (OPSA)-Finance

Number of Positions: 1 (Additional vacancies possible pending budget approval)

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Please note, all positions with the City of Chicago close promptly at 11:59 pm C.D.T. Applications for this position will be accepted from October 20, 2026, until 11:59 pm C.D.T. onNovember 03, 2026. No exceptions will be made.

Under direction, manages and directs the fiscal, budgetary, and accounting functions for OPSA OR functions as a specialist managing complex technical fiscal analysis, planning, and operations for a large City department, and performs related duties as required.

• Develops procedures and establishes financial controls to ensure the proper management of a department's operating funds
• Supervises and participates in compiling expenditure data and analyzing departmental budget appropriation requests
• Prepares revenue estimates and projections and prepares justifications for new positions, equipment, and non-personnel items
• Meets with department managers to discuss new or expanded programs and performs cost/benefit analyses to determine operational efficiencies
• Conducts financial analysis and identifies trends to recommend cost saving processes
• Directs and monitors the preparation of purchase requisitions and the processing of invoices for payment
• Prepares and reviews the accuracy of revenue collection, payroll costs, and/or various financial reports (e.g., capital projects billings, grant program expenditures, overhead and inventory audits)
• Develops work standards for subordinate personnel and conducts performance evaluations
• May supervise subordinate staff engaged in recording financial transactions and maintaining accounting records
• Trains and instructs staff in new or revised payment processing procedures and computerized accounting systems, as required
• Participates in and provides oversight to staff engaged in contract administration activities (e.g., reviews contract proposals, finalizes contracts for submission, monitors contracts compliance)

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 3510 S. Michigan Ave, Chicago IL, 60653

Days: Monday through Friday

Days Off: Saturday and Sunday

Hours: 9:00 a.m. - 5:00 p.m.

THIS POSITION IS NOT IN THE CAREER SERVICE

Should the above criteria not be fulfilled, the following options are acceptable:

• Nine (9) years of professional accounting and/or financial management work experience plus 15 semester hours in Accounting or Finance OR
• Graduation from an accredited college or university with an Associate’s degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus seven (7) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position, OR

o Graduation from an accredited college or university with a Master's degree or higher in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus four (4) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

SELECTION REQUIREMENT: This position requires applicants to complete an interview which includes a skills assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected for hire.

Residency Requirement: All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

City of Chicago

Please note, all positions with the City of Chicago close promptly at 11:59 pm C.D.T. Applications for this position will be accepted from October 20, 2026, until 11:59 pm C.D.T. onNovember 03, 2026. No exceptions will be made.

Job Posting

Oct 20, 2026, 5:00:00 AM | Closing Date (Period for Applying) - External : Nov 4, 2026, 5:59:00 AM