Chief Clerk

County-of-Northumberland; Sunbury (Northumberland County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Full benefits package

Retirement plan

Job summary

County of Northumberland is seeking a Chief Clerk, a senior administrative liaison to the Board of Commissioners. The role coordinates administrative operations, facilitates communication across county departments, officials, agencies, and the public, and ensures directives are correctly carried out.

The ideal candidate will demonstrate professionalism, discretion, organizational ability, and the capacity to handle confidential governmental matters.

Qualifications

• Knowledge of county government operations and governmental processes.
• Exceptional organizational and follow-up skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and administrative systems.

Responsibilities

• Analyzes administrative operations and problems, prepares reports of findings and recommendations.
• Assists Commissioners in implementing policies, programs or office alignments.
• Assists the Commissioners in the management of County programs.
• Ensures adherence to administrative standards or policies developed by the Commissioners.
• Prepares agendas and makes arrangements for hearings or meetings of the Commissioners.
• Reviews correspondence and informs the Commissioners of developments.
• Collects, interprets, analyzes and summarizes information for executive action by the Commissioners.
• Monitors deadlines and follow-up items.
• Supervises small staff providing clerical and technical support in the Commissioner’s office.

Job description

Description

Amenities:

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Requirements

Position Summary:

The Chief Clerk serves as a senior administrative and governmental liaison to the Board of Commissioners. The Chief Clerk is responsible for coordinating the administrative operations and official business of the Board, facilitating communication between the Commissioners, county departments, elected officials, outside agencies, and the public, and ensuring that directives and decisions of the Board are appropriately communicated and followed through. This position requires a high level of professionalism, discretion, organizational ability, and the ability to handle sensitive and confidential governmental matters.

Duties & Responsibilities:

• Analyzes administrative operations and problems, prepares reports of findings and recommendations.
• Assists Commissioners in implementing new policies, programs or office alignments.
• Assists the Commissioners in the management of County programs.
• Ensures adherence to administrative standards or policies developed by the Commissioners.
• Prepares agendas and makes arrangements for hearings or meetings of the Commissioners.
• Reviews correspondence, reports, news sources or publications and informs the Commissioners of subsequent developments or problems.
• Collects, interprets, analyzes and summarizes information to be used as a basis for executive action by the Commissioners.
• Monitors deadlines and outstanding matters requiring Commissioner action or follow-up.
• Supervises small staff engaged primarily in providing clerical and technical support in the Commissioner’s office.

Knowledge, Skills, and Abilities:

• Knowledge of county government operations, public administration, and governmental processes.
• Understanding of the role and responsibilities of a Board of Commissioners.
• Ability to work effectively with elected officials, department heads, employees, attorneys, government agencies, and members of the public.
• Exceptional organizational and follow-up skills.
• Strong written and verbal communication skills.
• Abilit to prepare professional correspondence, report, meeting materials, and governmental documents.
• Ability to manage multiple priorities and competing deadlines.
• Ability to remain professional, and objective when dealing with competing interests.
• Strong problem-solving and research abilities.
• Proficiency with Microsoft Office and other governmental administrative systems.

Education and experience:

• Graduation from accredited high school or equivalent.
• Supplemental coursework in business administration, office management, or a related field.
• Clerical or administrative experience including supervisory or lead-worker experience.

Full-Time

Exempt