Chief Clerk

COUNTY OF NORTHUMBERLAND; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

County of Northumberland seeks a Chief Clerk to serve as senior administrative liaison to the Board of Commissioners. The role coordinates office operations, communicates directives, and manages confidential governmental matters with professionalism and discretion.

The position requires strong organizational and communication skills, ability to handle multiple priorities, and experience supervising clerical staff. A full benefits package accompanies this exempt, full-time role.

Qualifications

• Bachelor’s degree or higher is not required; high school diploma plus coursework acceptable.

Responsibilities

• Analyzes administrative operations and prepares reports.
• Assists Commissioners in implementing policies and programs.
• Manages county programs with the Commissioners and staff.
• Ensures adherence to administrative standards and policies.
• Prepares agendas and coordinates hearings or meetings for the Commissioners.
• Reviews correspondence and informs Commissioners of developments.
• Monitors deadlines and follow-ups for action by Commissioners.
• Supervises clerical and technical staff in the Commissioner’s office.

Skills

Public administration

Organizational skills

Communication

Microsoft Office

Education

High school diploma or equivalent

Business coursework

Tools

Office management software

Job description

Description

Amenities:

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Requirements

Position Summary:

The Chief Clerk serves as a senior administrative and governmental liaison to the Board of Commissioners. The Chief Clerk is responsible for coordinating the administrative operations and official business of the Board, facilitating communication between the Commissioners, county departments, elected officials, outside agencies, and the public, and ensuring that directives and decisions of the Board are appropriately communicated and followed through. This position requires a high level of professionalism, discretion, organizational ability, and the ability to handle sensitive and confidential governmental matters.

Duties & Responsibilities:

• Analyzes administrative operations and problems, prepares reports of findings and recommendations.
• Assists Commissioners in implementing new policies, programs or office alignments.
• Assists the Commissioners in the management of County programs.
• Ensures adherence to administrative standards or policies developed by the Commissioners.
• Prepares agendas and makes arrangements for hearings or meetings of the Commissioners.
• Reviews correspondence, reports, news sources or publications and informs the Commissioners of subsequent developments or problems.
• Collects, interprets, analyzes and summarizes information to be used as a basis for executive action by the Commissioners.
• Monitors deadlines and outstanding matters requiring Commissioner action or follow-up.
• Supervises small staff engaged primarily in providing clerical and technical support in the Commissioner’s office.

Knowledge, Skills, and Abilities:

• Knowledge of county government operations, public administration, ad governmental processes.
• Understanding of the role and responsibilities of a Board of Commissioners.
• Ability to work effectively with elected officials, department heads, employees, attorneys, government agencies, and members of the public.
• Exceptional organizational and follow-up skills.
• Strong written and verbal communication skills.
• Abilit to prepare professional correspondence, report, meeting materials, and governmental documents.
• Ability to manage multiple priorities and competing deadlines.
• Ability to remain professional, and objective when dealing with competing interests.
• Strong problem-solving and research abilities.
• Proficiency with Microsoft Office and other governmental administrative systems.

Education and experience:

• Graduation from accredited high school or equivalent.
• Supplemental coursework in business administration, office management, or a related field.
• Clerical or administrative experience including supervisory or lead-worker experience.

Full-Time

Exempt