Chicago- Direct Hire Legal Executive Administrative Assistant

LHH US; Illinois; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

LHH US is seeking an Executive Assistant with a legal background to support attorneys with heavy scheduling, calendar management, and document handling. This role requires meticulous organization, professional communication, and the ability to manage deadlines and confidential information.

The EA will coordinate meetings, prepare attorneys for calls, and support the legal team across matter openings, conflict checks, and contract-related tasks while maintaining multiple calendars and email

Qualifications

• Experience as an Executive Assistant in a legal environment or in-house legal department.

Responsibilities

• Heavy scheduling, including international reservations.
• Maintain attorney calendars.
• Contract management and document handling.
• Manage correspondence and email/database systems.
• Prepare attorneys for calls and meetings; organize conferences.
• Conduct conflict searches; open new matters including litigation.
• Follow up with in-house attorneys and track deadlines.
• Back up other EAs as needed; coordinate routine admin work.
• Polished, professional communication with clients and attorneys.
• Proficient Microsoft Office Suite; calendar/inbox management.
• Ability to compose and proofread legal documents.

Skills

Calendar management

Attention to detail

Multi-tasking

Professional communication

Team player

Tools

Microsoft Word

Microsoft Excel

Kofax (Adobe)

DocuSign

Zoom

Job description

Job Description

Job Description

LHH Recruitment Solutions is anticipating that our clients will be reaching out to us looking for Direct Hire Executive Administrative Assistants with who possess a legal background. With those anticipated needs in mind, we are proactively recruiting to see who in the market would consider making a move. If you are interested, we would like to hear from you. Qualified candidates will have the following experience and qualifications:

Responsibilities and Qualifications

1. Heavy scheduling (including experience with international reservations)
2. Maintenance of attorney calendar(s)
3. Contract management
4. Correspondence
5. Email database and document management
6. Prepare attorney(s) for scheduled calls/meetings
7. Conduct conflict searches
8. Opening of new matters, including litigation matters
9. Follow-up with in-house attorneys on various matters for updates and/or assignments
10. Remind attorney(s) of all deadlines; ensure that deadlines are met, or extensions are received
11. Organize client conferences
12. Back-up to other EA's
13. Experience as an EA within a legal practice. (Law firm experience or in house legal department experience will suffice.)
14. Proficiency in Microsoft Office Suite, primarily Word, Excel, Kofax (Adobe), DocuSign and Zoom
15. Calendar and inbox management proficiency required
16. Highly organized, able to multi-task and prioritize tasks in a fast-paced environment and complete tasks in a timely manner with great efficiency and accuracy
17. Self-motivated team player who is able to work as part of a team but also takes the initiative to work independently
18. Ability to compose, edit and proofread legal documents, correspondence, and reports
19. Ability to coordinate and manage routine administrative work, such as scheduling meetings,
20. Polished, professional and ability to communicate clearly, calmly, and concisely

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $65,000.00 to $85,000.00 per year

Search managed by: Nicholas Romley

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.