Chemistry Programs & Events Coordinator

University of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 65,000 - 78,000; Full time

Job summary

The University of Chicago is seeking a Program Administrator for the Chemistry Department. Hybrid: Chicago, IL. The role supports seminars, events, and departmental communications, reports to the Managing Director, and collaborates with the Communications Specialist on website and social media tasks.

Responsibilities include calendar management, travel logistics, venue scheduling, vendor coordination, and financial processing to ensure smooth operations and accurate reporting.

Qualifications

• Strong interpersonal and communication skills.
• Project management: tracking deadlines, responsibilities and deliverables for multiple seminars.
• Demonstrated ability to work with faculty and staff across an institution.

Responsibilities

• Oversee departmental seminars, conferences, workshops and events.
• Manage seminar calendar and publicize events.
• Coordinate logistics for speakers including travel, accommodations, and reimbursements.
• Maintain facility scheduling and AV needs for events.
• Process and track financial transactions and vendor invoices.

Skills

Interpersonal skills

Communication skills

Project management

Strategic thinking

Organization

Finance basics

Education

Bachelor’s degree

Tools

Website management

Office software

Job description

The University of Chicago is seeking a Program Administrator for the Chemistry Department. Hybrid: Chicago, IL. The role supports seminars, events, and departmental communications, reports to the Managing Director, and collaborates with the Communications Specialist on website and social media tasks.

Responsibilities include calendar management, travel logistics, venue scheduling, vendor coordination, and financial processing to ensure smooth operations and accurate reporting.