Chapel Administrative Manager

Regent University; Virginia Beach (VA); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition incentives

Time off

Job summary

Regent University seeks a Chapel Administrative Manager to oversee service logistics for University Chapel, UnChapel, and Special Events. You will work with the Director of Campus Ministries to foster spiritual growth and community among Regent students.

You will coordinate calendars, manage speaker logistics, and supervise ministry interns while maintaining media assets and campus communications.

Qualifications

• Bachelor's Degree required; Masters in Divinity or Organizational Leadership preferred.
• Experience coordinating events or services in a spiritual or educational setting.
• Strong organizational and administrative skills.

Responsibilities

• Oversee service logistics for University Chapel and UnChapel.
• Coordinate annual calendars of sermons, speakers, and worship providers.
• Manage speaker packets, travel itineraries, and media needs.
• Oversee CM media interns and manage social media posts.
• Maintain Campus Ministries webpage and oversee CM staff scheduling.

Skills

Organizational skills

Public speaking

Communication

Interpersonal skills

Event coordination

Team leadership

Education

Bachelor's Degree

Master's in Divinity or Organizational Leadership (preferred)

Tools

Planning Center Online

SurveyMonkey

Qualtrics

SermonShots

Job description

The Chapel Administrative Manager is responsible for maintaining excellence in the service logistics of University Chapel, UnChapel, and Special Events and serves as the main administrator of all Campus Ministries activities. The Chapel Administrative Manager is a dynamic and integral role in Campus Ministries, functioning alongside the Director of Campus Ministries and other staff to foster Christian community, cultivate spiritual growth, and equip Regent students to fulfill the Great Commission in every vocation.

Work Location: Virginia Beach, VA

Salary: $42,500 - $45,000 annually

Essential duties:

• Oversee University Chapel and UnChapel Service Logistics
• Create and work with Executive Director to confirm a full calendar of sermon topics, sermon series, speakers, call to worship providers, announcement providers, sponsors, worship providers, and benediction providers for each academic year.
• Confirm all service participants, sponsors, etc.
• Handle pre-service production logistics: Run sheets, announcements, liturgical elements, PowerPoint templates, speaker biographies, and communication of media needs.
• Coordinate all parties involved, including departments, staff members, or individuals.
• Interact with speakers and service participants (in-house or visiting), including managing speaker packets (biographies, media requests/preferences), guest travel itineraries, and logistics.
• Ensure smooth service flow, including transitions and speaker coordination.
• Manage hospitality aspects (green rooms & supplies, lobby setup/teardown, etc.).
• Coordinate service aspects such as greeters, security, attendance, and food services.
• Handle details regarding contracts, honorariums, W9s, and other speaker information.
• Ensure legal bases are covered for all services, including obtaining media releases from all speakers, ensuring CCLI accounts remain active and up to date, etc.
• Manage Social Media posts weekly.
• Keep the Campus Ministries webpage up to date.
• Oversee CM media interns and ensure collection of media assets at services.
• Manage the [e-mail] email account with responses or forwarding to appropriate recipients.
• Assist in the management of third-party apps such as Planning Center Online, Survey Monkey, Qualtrics, SermonShots, Instagram, Facebook, Buffer, Canva, etc.
• Assist with purchasing needed supplies for office and events.
• Submit all room reservations and event setup forms for all Campus Ministries events.
• Oversee contract collection from all student leaders via Docusign and ensure that all student leaders and event participants have up-to-date paperwork (liability waivers, etc.).
• Provide oversight for Graduate Assistants/Student Workers, as well as oversight/scheduling for ministry, outreach, and administrative interns in partnership with the Executive Director and Assistant Director of Discipleship.
• Oversee hiring and payment for temporary contract workers as needed for worship team or other CM needs.
• Assist in other administrative duties as needed, such as mailing letters or supplies, identifying administrative needs for new programs, and providing support for other CM staff in administrative tasks.
• Assist with data collection and tracking for all Chapel and UnChapel services, as well as relevant special events.
• Administrate Annual events such as the Church Fair and Pastoral Luncheon, August Training, Reboot, End of Semester Celebrations, Student Leader Orientations, College Preview Weekend UnChapels, and Mission Trips.
• Oversee recruiting, advertising, and schedule creation/management for all Serve Team students, for all Campus Ministries services.
• Responsible for equipping the Serve Teams for Chapel and UnChapel production.
• Provide student care and cultivate team unity through discipleship and fellowship.
• Delegate service tasks to enrich, equip, and empower team members as leaders.
• Create growth opportunities for Serve Team Members, such as leading UnChapel service production and managing service announcements/transitions.
• Curate list of and cultivate relationships with external church, CM+, ministry, donor, and outreach partners in partnership with Executive Director. This may include CBN and Operation Blessing.
• Assist in overseeing CM+ logistics, including space reservations and spiritual life student organization event approvals as needed.
• Serve as the Point of Contact for all Sponsors.

Qualifications:

• Bachelor's Degree required, Masters in Divinity or Organizational Leadership preferred
• Prior ministry experience

Candidates must have:

• Strong organizational and administrative skills
• Excellent public speaking, communication, and interpersonal abilities
• Experience in coordinating events or services, preferably in a spiritual or educational setting
• Ability to work collaboratively with various teams and departments
• A heart for spiritual growth and community development within a university setting
• Equipped to provide excellent service and quality student care
• Equipped to cultivate professional and mutually beneficial relationships with internal and external ministry partners
• Responsible and wise use of social media
• Ability to follow-through on assigned tasks in a timely and excellent manner
• Confidence to approach conflict and mediate crisis situations
• Professionalism
• Commitment to servant-leadership
• Understanding boundaries and self-care
• Devotedness to practicing spiritual disciplines such as daily prayer, Bible reading, etc.
• Commitment to basic Christian theological orthodoxy consistent with the Regent University Statement of Faith
• Actively attends a local church
• Commitment to encourage unity in racial, denominational, and political diversity
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status.For full Non-Discrimination Policy click here.