Chambers Judicial Assistant 2 (41-2020) Utqiagvik

Alaska Court System; Utqiaġvik (AK); On-site; USD 55,000 - 72,000; Full time

Job summary

Alaska Court System in Utqiagvik is seeking a Chambers Judicial Assistant 2 to provide direct administrative and case management support to a Superior Court judge. The role involves organizing court documents, managing calendars, and acting as the primary point of contact for callers and visitors in a remote community.

The position also requires preparing judicial reports and serving as case management clerk for children’s and probate cases, handling hearings, pleadings, and confidential files

Qualifications

• High school diploma or GED required.
• Three years of progressively responsible, fully qualified work experience as an administrative assistant.
• Ability to keyboard at least 40 words per minute (net).
• Substitution: legal secretary/paralegal/office skills substitutes for one year of experience; bachelor’s degree substitutes for one year; other clerical experience substitutes for one year.

Responsibilities

• Prepare, organize, and distribute judicial correspondence, orders, judgments, and other court documents; manage the judge's calendar, meetings, travel, and appointments; act as primary contact for calls and visitors with professionalism and discretion.
• Prepare and track required judicial reports, including pay affidavits, leave reports, and pending decision listings.
• Serve as case management clerk for children’s and probate cases: open new cases, schedule hearings, process pleadings and orders, monitor files for accuracy and timeliness, maintain confidentiality.
• Assist with case processing, scheduling, document preparation, and other administrative duties as needed.
• Provide guidance and training to staff on case management systems; offer remote technical support to judges and court staff; support Clerk of Court as assigned.

Skills

Administrative support

Typing 40 wpm

Education

High school diploma or GED

Bachelor’s degree substitution for one year of experience

Legal/secretarial training substitution for one year

Job description

Job Description

Join the Alaska Court System as a Chambers Judicial Assistant 2 (salary range 13)

and play an essential role in supporting the Superior Court in Utqiagvik. This position provides an opportunity to work closely with the Presiding Judge while supporting the court’s day-to-day administrative, case management, and operational needs.

If you are highly organized, adaptable, comfortable working independently, and take pride in providing reliable support to a court located in a remote community, we encourage you to apply. This is an opportunity to make a meaningful impact by helping ensure the Utqiagvik court operates efficiently.

* Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.

This position will work in person at the Sadie Neakok Courthouse in Utqiagvik.

This position provides direct administrative and case management support to a judge while helping ensure the efficient operation of the court.

Responsibilities

• Responsibilities include preparing, organizing, and distributing judicial correspondence, orders, judgments, and other court documents; managing the judge's calendar, meetings, travel, and appointments; and serving as the primary point of contact for telephone calls and visitors with professionalism and discretion.
• The position also prepares and tracks required judicial reports, including pay affidavits, leave reports, and pending decision listings.
• In addition, this position serves as the case management clerk for all children's and probate cases, opening new cases, scheduling hearings, processing pleadings and court orders, monitoring case files for accuracy and timeliness, and maintaining strict confidentiality.
• This includes assisting with case processing, scheduling, document preparation and processing, case management, judicial support, customer service, court-related questions, and other administrative and operational duties as needed.
• The incumbent serves as a resource for Utqiagvik court staff, providing guidance, answering questions, troubleshooting issues, and helping ensure work is completed accurately and timely.
• The incumbent may also assist with training law clerks on case management systems and motion tracking, provide remote technical and procedural support to judicial officers and court staff, and support the Clerk of Court as assigned.

This is a varied role that combines judicial support, comprehensive case management, and broad support for the Utqiagvik court.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

This position is in the partially-exempt service; the incumbent serves "at-will" to the hiring authority.

Note:

This position is classified at Range 13 only so long as the judge remains a Presiding Judge. If and when another judge is selected, this position will revert back to Range 12 ($43.46 hourly).

This position will end upon the retirement or resignation of the judge unless the incumbent is interviewed and selected by a new incoming judge.

Exceptional Benefits for Full-Time Employees

• 12 paid holidays
• medical, dental, and optional vision coverage
• employer-paid life insurance
• Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan
• Personal leave is accrued for vacation, illness, or personal needs

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

This position is being advertised as an Anchorage based OR Utqiagvik based position (separate job postings).

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

For informationabout what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

• Graduation from high school or completion of a General Education Development (GED) certificate.
• Three years of progressively responsible, fully qualified work experience as an administrative assistant.
• The ability to keyboard at least 40 words per minute (net).

Substitution:

• Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
• A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.
• Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

NOTE:

Work experience as a legal administrative assistant is preferred.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.