Court Case Manager 1

State of Alaska; Palmer (AK); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

12 paid holidays

Medical, dental, and vision coverage

Employer-paid life insurance

PERS retirement

Job summary

The State of Alaska Court System is seeking a Court Case Manager 1 in the Criminal Division to process District and Superior Court criminal files from open to close. The role includes issuing summons and arrest warrants, calendaring for arraignments, and coordinating prisoner transport.

Responsibilities also include data entry in the case management system, responding to inquiries, running reports, receipting bail and fines, and serving as a backup in-court clerk as needed.

Qualifications

• High school diploma or GED and one year of clerical experience; substitution rules apply for education.
• Ability to respond to inquiries in writing, in person, or by phone; knowledge of policies and procedures.

Responsibilities

• Process District and Superior Court criminal files from open to close.
• Accept charging documents and issue summons/arrest warrants.
• Calendar cases for arraignment and coordinate prisoner transport.
• Enter information into the case management system.
• Respond to inquiries from court personnel, attorneys, and the public regarding policies and rules on criminal matters.
• Run designated reports and receipting monies for bail, fines, and restitution.
• Serve as backup in-court clerk as needed.

Skills

Clerical skills

Customer service

Record keeping

Phone etiquette

Education

High school diploma or GED

Tools

Case management software

Job description

As a Court Case Manager 1 (salary range 10) in the Criminal Division, you will process District and Superior Court criminal files from open to close. You will accept charging documents, issue summons and/or arrest warrants, calendar cases for arraignment, coordinate prisoner transport, and enter information into the case management system. In this role, you will respond to inquiries in writing, in person, or by phone from court personnel, attorneys, other agencies, and the general public regarding policies, procedures, and rules on all criminal matters. Additionally, you will be responsible for running designated reports, receipting monies for bail, fines, court cost, and restitution, and serve as back up in-court clerk as needed.

Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to range 11 after successful completion of three years of service with the court.

Employees transferring from another State of Alaska agency may receive consideration for advance step placement.

The Work Hours for Full-Time Employees

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for these positions are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For informationabout what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of at least three (3) professional references, who have had supervisory authority over you along with their daytime contact phone numbersandemail addresses.
• Copies of your most recent (2) performance evaluations, if available.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at [phone]. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment E-Mail: [e-mail]

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: [phone]