Chambers Judicial Assistant 2 (41-2020) Utqiagvik

Alaska Manufacturing Extension Partnership; Alaska; On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

12 paid holidays

Medical, dental, and optional vision

Employer-paid life insurance

PERS and SBS with Alaska Deferred Comp

Personal leave for vacation/illness/pd

Job summary

The Alaska Court System in Utqiagvik seeks a Chambers Judicial Assistant 2 to support the Superior Court with administrative, case management, and operational duties. The role involves preparing court documents, managing calendars, and acting as a primary contact for the judge and court staff.

Based at the Sadie Neakok Courthouse, the position emphasizes confidentiality, reliability, and independent work in a remote community, with opportunities to train law clerks and assist with motion

Qualifications

• High school diploma or GED required.
• Three years of progressively responsible, fully qualified work experience as an administrative assistant.
• Ability to keyboard at least 40 words per minute (net).

Responsibilities

• Prepare, organize, and distribute judicial correspondence, orders, judgments, and other court documents.
• Manage the judge’s calendar, meetings, travel, and appointments.
• Serve as primary contact for telephone calls and visitors with professionalism and discretion.

Skills

Keyboarding 40 wpm

Education

High school diploma or GED

Job description

Chambers Judicial Assistant 2 (salary range 13)

Join the Alaska Court System in a role supporting the Superior Court in Utqiagvik. This position provides an opportunity to work closely with the Presiding Judge while supporting the court’s day‑to‑day administrative, case management, and operational needs.

If you are highly organized, adaptable, comfortable working independently, and take pride in providing reliable support to a court located in a remote community, we encourage you to apply. This is an opportunity to make a meaningful impact by helping ensure the Utqiagvik court operates efficiently.

• Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.

This position will work in person at the Sadie Neakok Courthouse in Utqiagvik. It provides direct administrative and case management support to a judge while helping ensure the efficient operation of the court. Responsibilities include preparing, organizing, and distributing judicial correspondence, orders, judgments, and other court documents; managing the judge’s calendar, meetings, travel, and appointments; and serving as the primary point of contact for telephone calls and visitors with professionalism and discretion. The position also prepares and tracks required judicial reports, including pay affidavits, leave reports, and pending decision listings.

In addition, this position serves as the case management clerk for all children’s and probate cases, opening new cases, scheduling hearings, processing pleadings and court orders, monitoring case files for accuracy and timeliness, and maintaining strict confidentiality. This includes assisting with case processing, scheduling, document preparation and processing, case management, judicial support, customer service, court‑related questions, and other administrative and operational duties as needed. The incumbent serves as a resource for Utqiagvik court staff, providing guidance, answering questions, troubleshooting issues, and helping ensure work is completed accurately and timely. The incumbent may also assist with training law clerks on case management systems and motion tracking, provide remote technical and procedural support to judicial officers and court staff, and support the Clerk of Court as assigned.

This is a varied role that combines judicial support, comprehensive case management, and broad support for the Utqiagvik court.

The Work Hours

Full‑time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one‑hour lunch break.

This position is in the partially‑exempt service; the incumbent serves "at‑will" to the hiring authority.

Note: This position is classified at Range 13 only so long as the judge remains a Presiding Judge. If and when another judge is selected, this position will revert back to Range 12 ($43.46 hourly).

This position will end upon the retirement or resignation of the judge unless the incumbent is interviewed and selected by a new incoming judge.

Exceptional Benefits for Full‑Time Employees

• 12 paid holidays
• Medical, dental, and optional vision coverage
• Employer‑paid life insurance
• Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan
• Personal leave accrued for vacation, illness, or personal needs

Enjoy peace of mind and long‑term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

This position is being advertised as an Anchorage based OR Utqiagvik based position (separate job postings).

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

• Graduation from high school or completion of a General Education Development (GED) certificate.
• Three years of progressively responsible, fully qualified work experience as an administrative assistant.
• The ability to keyboard at least 40 words per minute (net).

Substitution

• Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
• A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.
• Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

NOTE: Work experience as a legal administrative assistant is preferred.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part‑time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post‑secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501‑2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264‑8242. The Court System reserves the right to confirm all background information.