CFO Office: Senior Executive Partner & Operations Lead

Jobtailor; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Jobtailor in San Francisco seeks an experienced Executive Assistant to support the CFO's day-to-day operations, manage complex calendars, and coordinate cross-functional logistics in a fast-paced environment.

The role requires in-person presence in San Francisco, strong communication skills, and a proactive, discreet approach to handling confidential information while leveraging AI tools to boost productivity.

Qualifications

• Experience supporting senior executives in a fast-moving environment.
• Judgment to navigate shifting priorities, sensitive matters, and ambiguity.
• Ownership, initiative, and ability to anticipate needs.
• Disciplined execution, reliable output, and strong follow-through.
• Willingness to provide regular in-person support in San Francisco, CA.
• Strong executive communication skills.
• Ability to synthesize information quickly and frame recommendations clearly.
• Ability to connect operational work to measurable outcomes.
• Strong interpersonal skills and discretion with confidential information.
• Fluency with Google Workspace, Slack, Zoom, Navan, and GitLab.
• Comfort using AI tools to improve productivity and output quality.
• Collaborative, self-directed approach.

Responsibilities

• Support the Chief Financial Officer with day-to-day operational and administrative needs across scheduling, communications, planning, and execution
• Maintain regular in-person availability in San Francisco, CA
• Manage complex calendars, vet requests, prioritize meetings, and recommend tradeoffs
• Manage inbound requests to the CFO, frame issues, surface options, and drive decisions forward
• Own and improve leadership cadences across the Office of the CFO
• Champion accountability across the EBA team and coordinate with the Office of the CRO
• Prepare agendas, briefing materials, and meeting content
• Track follow-ups, action items, and commitments, holding the organization accountable
• Maintain CFO visibility into team progress, emerging issues, and customer-connected outcomes
• Build trusted working relationships with leaders and key contributors
• Partner with People Operations, IT, recruiting, and Executive Business Partners on logistics, interviews, onboarding, and coverage
• Plan and manage team meetings, onsites, and events, including agendas, preparation, notes, action tracking, and budget support
• Use AI tools to reduce routine work
• Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and documentation
• Process expense reports and monitor reimbursements

Skills

Executive support

Calendar management

Communication skills

Discretion

Interpersonal skills

Ownership

AI tools usage

In-person SF availability

Tools

Google Workspace

Slack

Zoom

Navan

GitLab

Job description

Jobtailor in San Francisco seeks an experienced Executive Assistant to support the CFO's day-to-day operations, manage complex calendars, and coordinate cross-functional logistics in a fast-paced environment.

The role requires in-person presence in San Francisco, strong communication skills, and a proactive, discreet approach to handling confidential information while leveraging AI tools to boost productivity.