CFO Executive Assistant: Master Scheduler & Gatekeeper

Spot On Talent; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Spot On Talent is seeking an experienced Executive Assistant to support the CFO at a global, multibillion-dollar company based in Fort Worth, Texas. The role sits at the center of the finance organization, ensuring impeccable calendar control and discreet handling of sensitive information.

You will coordinate board meetings, investor touchpoints, and travel, preparing materials and summaries for leadership review.

Qualifications

• Several years of executive support experience, ideally backing a C-level leader.
• Comfort operating in a finance, professional services, or similarly fast-paced environment.
• Fluency with calendar, travel, and document tools, and the judgment to know which task deserves attention first.
• A track record of handling confidential matters with complete discretion.
• Strong proficiency in Excel and PowerPoint; familiarity with Microsoft Copilot or similar AI-powered tools is a plus.
• Comfort managing communication and scheduling across global time zones with ease and professionalism.
• A Bachelor’s degree is required.

Responsibilities

• Owning a complex, ever-shifting calendar and protecting the CFO's time like it's the most valuable resource in the building.
• Coordinating board meetings, audit committee sessions, and investor touchpoints - from scheduling and logistics to pulling materials together so everyone walks in prepared.
• Serving as the trusted gatekeeper and first point of contact, deciding what reaches the CFO and what you can handle yourself.
• Managing travel end to end, including the inevitable last-minute reroutes, so the only thing the CFO thinks about is the meeting on the other side.
• Preparing and polishing presentations, agendas, and reports - clean, accurate, and ready to share.
• Handling expenses, approvals, and the steady stream of administrative details that keep the office running smoothly.
• Acting as a liaison across the finance team, fellow executives, and external partners, often speaking on the CFO’s behalf.
• Attending key meetings, capturing notes, and ensuring follow-through on action items so nothing falls through the cracks.
• Managing both professional and personal calendar needs with the same level of care, attention, and discretion.

Skills

Calendar management

Executive support

Discretion

Communication

Emotional intelligence

AI tools familiarity

Collaboration with EAs

Global time zones

Education

Bachelor's degree

Tools

Microsoft Copilot

Excel

PowerPoint

Job description

Spot On Talent is seeking an experienced Executive Assistant to support the CFO at a global, multibillion-dollar company based in Fort Worth, Texas. The role sits at the center of the finance organization, ensuring impeccable calendar control and discreet handling of sensitive information.

You will coordinate board meetings, investor touchpoints, and travel, preparing materials and summaries for leadership review.