Executive Assistant to CFO — Global Travel & Calendar Pro

Carta; San Francisco (CA); Hybrid; USD 136,000 - 160,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Carta is seeking an Executive Assistant to support the CFO and SVP of Finance in a hybrid SF-based role. You will manage calendars, emails, travel, and meetings across the finance team, ensuring smooth operations and clear communication.

You will partner with the EA group to drive events, offsites, and cross-team initiatives. The role requires meticulous attention to detail, strong organizational skills, and the ability to navigate a fast-paced startup environment.

Qualifications

• 4+ years of Executive Assistant experience supporting a senior leader in a fast-paced startup/tech environment.
• Experience coordinating board and audit committee meetings.
• Heavy calendar management and international travel coordination experience.
• Excellent written and verbal communication skills.
• Ability to commute to SF office 3 days per week.

Responsibilities

• Proactively manage heavy calendars for the CFO and assist the broader G&A team with complex scheduling, including audit committee coordination.
• Triage and reply to emails, Google comments, Slack channels; manage CFO’s inbox and follow-ups.
• Coordinate speaking engagements and conferences for the CFO, handling logistics, travel, and materials.

Skills

Calendar management

Email and inbox management

Travel coordination

Meeting coordination

Written and verbal communication

Attention to detail

Tools

Gmail/Google Calendar

Slack

Job description

Carta is seeking an Executive Assistant to support the CFO and SVP of Finance in a hybrid SF-based role. You will manage calendars, emails, travel, and meetings across the finance team, ensuring smooth operations and clear communication.

You will partner with the EA group to drive events, offsites, and cross-team initiatives. The role requires meticulous attention to detail, strong organizational skills, and the ability to navigate a fast-paced startup environment.