Certified Payroll Specialist

Siemens Energy, Inc.; California; On-site; USD 65,000 - 90,000; Full time

Job summary

Siemens Energy Staffing seeks a Payroll Specialist to support the North America payroll team, ensuring accurate and timely payroll activities within internal controls. You will handle case management, data validation, reporting, and audit readiness in a compliant environment.

The role focuses on certified payroll, prevailing wage projects, and operational excellence within an outsourced payroll setting. Strong organization and communication are essential, with exposure to Power BI and AI tools.

Qualifications

• An Associate's or Bachelor's degree in Accounting, Human Resources, or a related field is preferred.
• Minimum 2+ years of experience managing prevailing wage payroll and certified payroll reporting (Mandatory)
• Experience with payroll or HCM systems, such as Workday, and proficiency in Microsoft Excel.
• Proficiency with Power BI and AI tools, such as Copilot, ChatGPT, or similar platforms.
• Understanding tax regulations, labor laws, and payroll compliance requirements.
• Excellent communication and customer service skills when working with employees and internal teams.

Responsibilities

• Prepare, review, and submit certified payroll reports (e.g., WH-347) to clients, government agencies, and other required entities within deadlines
• Manage payroll-related inquiries by researching issues, resolving discrepancies, and responding to questions about pay, deductions, and time-off accruals.
• Review payroll transactions, employee data updates, and exception reports for accuracy and completeness.
• Process and audit weekly payroll for employees on prevailing wage projects, ensuring accuracy in gross wages, deductions, net pay, and overtime calculations
• Maintain payroll process documentation, prepare management reports, and support audit activities.
• Complete additional duties as assigned.

Skills

Attention to detail

Communication skills

Customer service

Data validation

Payroll knowledge

Education

Associate or Bachelor degree in Accounting/HR or related field

Tools

Workday

Microsoft Excel

Power BI

AI tools (Copilot, ChatGPT)

Job description

A Snapshot Of Your Day (position Overview)

As a payroll specialist, you will provide essential administrative and operational support to the North America payroll team, helping ensure payroll activities are completed accurately, timely, and in alignment with internal controls. You will support payroll case management, data validation, reporting, documentation, audit readiness, and coordination with internal stakeholders and payroll providers. This role is ideal for someone who is highly organized, detail-oriented, service-focused, and interested in building payroll operations expertise in a dynamic, compliance-driven environment.

The Certified payroll specialist focuses on payroll administration, service support, issue tracking, reporting, compliance activities, including Prevailing Wages reporting, and operational excellence within an outsourced payroll environment.

How You'll Make An Impact (responsibilities)

• Prepare, review, and submit certified payroll reports (e.g., WH-347) to clients, government agencies, and other required entities within deadlines
• Manage payroll-related inquiries by researching issues, resolving discrepancies, and responding to questions about pay, deductions, and time-off accruals.
• Review payroll transactions, employee data updates, and exception reports for accuracy and completeness.
• Process and audit weekly payroll for employees on prevailing wage projects, ensuring accuracy in gross wages, deductions, net pay, and overtime calculations
• Maintain payroll process documentation, prepare management reports, and support audit activities.
• Complete additional duties as assigned.

What You Bring (requirements)

• An Associate's or Bachelor's degree in Accounting, Human Resources, or a related field is preferred.
• Minimum 2+ years of experience managing prevailing wage payroll and certified payroll reporting (Mandatory)
• Strong attention to detail and ability to maintain numerical accuracy.
• Experience with payroll or HCM systems, such as Workday, and proficiency in Microsoft Excel.
• Proficiency with Power BI and AI tools, such as Copilot, ChatGPT, or similar platforms.
• Understanding tax regulations, labor laws, and payroll compliance requirements.
• Excellent communication and customer service skills when working with employees and internal teams.

About The Team

Our Corporate and Global Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy Staffing?

Siemens Energy Staffing is the dedicated, exclusive staffing arm of Siemens Energy, Inc. We supply highly-skilled non-union craft labor and site personnel for power plants, industrial sites, factories, and warehouses - domestically and internationally. Headquartered in Orlando, Florida, every assignment we place works directly on a Siemens Energy Projects.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Siemens Field Staffing, Inc is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.