Certified Payroll Specialist

Siemens Energy, Inc.; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Siemens Energy Staffing seeks a Payroll Specialist to support the North America payroll team, ensuring accurate, timely payroll processing and compliance. You will manage case work, data validation, reporting, and audit readiness while coordinating with stakeholders and payroll providers.

The role emphasizes accuracy, service orientation, and building payroll operations expertise within a compliant, fast-paced environment. Prior experience with prevailing wage is required.

Qualifications

• Degree in Accounting, Human Resources, or related field (Associate's or Bachelor's)
• Minimum 2+ years of experience in prevailing wage payroll and certified payroll reporting
• Strong numerical accuracy and attention to detail
• Experience with payroll/HCM systems (Workday) and Excel
• Proficiency with Power BI and AI tools (Copilot, ChatGPT)
• Knowledge of tax regulations and payroll compliance requirements
• Excellent communication and customer service when working with employees and internal teams

Responsibilities

• Prepare certified payroll reports (e.g., WH-347) to clients, agencies, and entities on time
• Handle payroll inquiries; research issues and resolve discrepancies
• Review payroll transactions and data updates for accuracy
• Process and audit weekly payroll for prevailing wage projects; ensure correct gross pay, deductions, and overtime
• Maintain payroll process documentation and assist with audits
• Perform additional duties as assigned

Skills

Attention to detail

Communication skills

Organizational skills

Problem solving

Customer service

Education

Associate's or Bachelor's degree in Accounting/HR or related field

Tools

Workday

Microsoft Excel

Power BI

Copilot

ChatGPT

Job description

A Snapshot Of Your Day (position Overview)

As a payroll specialist, you will provide essential administrative and operational support to the North America payroll team, helping ensure payroll activities are completed accurately, timely, and in alignment with internal controls. You will support payroll case management, data validation, reporting, documentation, audit readiness, and coordination with internal stakeholders and payroll providers. This role is ideal for someone who is highly organized, detail-oriented, service-focused, and interested in building payroll operations expertise in a dynamic, compliance-driven environment.

The Certified payroll specialist focuses on payroll administration, service support, issue tracking, reporting, compliance activities, including Prevailing Wages reporting, and operational excellence within an outsourced payroll environment.

How You'll Make An Impact (responsibilities)

• Prepare, review, and submit certified payroll reports (e.g., WH-347) to clients, government agencies, and other required entities within deadlines
• Manage payroll-related inquiries by researching issues, resolving discrepancies, and responding to questions about pay, deductions, and time-off accruals.
• Review payroll transactions, employee data updates, and exception reports for accuracy and completeness.
• Process and audit weekly payroll for employees on prevailing wage projects, ensuring accuracy in gross wages, deductions, net pay, and overtime calculations
• Maintain payroll process documentation, prepare management reports, and support audit activities.
• Complete additional duties as assigned.

What You Bring (requirements)

• An Associate's or Bachelor's degree in Accounting, Human Resources, or a related field is preferred.
• Minimum 2+ years of experience managing prevailing wage payroll and certified payroll reporting (Mandatory)
• Strong attention to detail and ability to maintain numerical accuracy.
• Experience with payroll or HCM systems, such as Workday, and proficiency in Microsoft Excel.
• Proficiency with Power BI and AI tools, such as Copilot, ChatGPT, or similar platforms.
• Understanding tax regulations, labor laws, and payroll compliance requirements.
• Excellent communication and customer service skills when working with employees and internal teams.

About The Team

Our Corporate and Global Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy Staffing?

Siemens Energy Staffing is the dedicated, exclusive staffing arm of Siemens Energy, Inc. We supply highly-skilled non-union craft labor and site personnel for power plants, industrial sites, factories, and warehouses - domestically and internationally. Headquartered in Orlando, Florida, every assignment we place works directly on a Siemens Energy Projects.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Siemens Field Staffing, Inc is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.