Certified Notary Assistant - Athens Office

Oikonomakis Law Firm; Kentucky; On-site; USD 26,000 - 42,000; Full time

Benefits offered by this job

Permanent position

Professional and dynamic environment

Long-term career development

Continuous professional training

Competitive remuneration

Job summary

Oikonomakis Law seeks a Certified Notary Assistant to join our Athens Office. This full-time position requires daily presence at our Athens premises and offers a dynamic, professional environment with opportunities for long-term development.

Responsibilities include preparing notarial deeds, coordinating with clients and authorities, managing real estate and corporate documentation, monitoring deadlines, and maintaining records.

Qualifications

• Certification as a Notary Assistant under Greek law.
• Minimum of five years of experience working in a notary office.
• Excellent knowledge of notarial procedures and documentation.
• Excellent organisational and administrative skills.
• Ability to manage multiple files under pressure with accuracy.
• Excellent command of English, written and spoken.
• Proficiency in Microsoft Office and modern digital document management systems.

Responsibilities

• Assist in the preparation and management of notarial deeds and related documentation.
• Coordinate with clients, lawyers, public authorities and other professionals.
• Prepare supporting documentation for real estate transactions, corporate matters and other notarial procedures.
• Monitor deadlines and ensure timely completion of all formalities.
• Maintain accurate electronic and physical records.
• Support the Firm’s legal teams in matters requiring coordination with notarial offices.

Skills

Organisational skills

Administrative skills

Communication skills

Attention to detail

Tools

Microsoft Office

Document management systems

Job description

Oikonomakis Law, one of Greece’s leading international law firms with an extensive global presence, is seeking to recruit a Certified Notary Assistant to join our Athens Office.

This is a full-time position requiring daily physical presence at our Athens premises.

The successful candidate will be expected to:

• Assist in the preparation and management of notarial deeds and related documentation.
• Coordinate with clients, lawyers, public authorities and other professionals.
• Prepare supporting documentation for real estate transactions, corporate matters and other notarial procedures.
• Monitor deadlines and ensure the timely completion of all formalities.
• Maintain accurate electronic and physical records.
• Support the Firm’s legal teams in matters requiring coordination with notarial offices.

Applicants must satisfy the following minimum requirements:

• Certification as a Notary Assistant in accordance with the applicable Greek legal framework.
• A minimum of five (5) years of professional experience working in a notary office.
• Excellent knowledge of notarial procedures and documentation.
• Excellent organisational and administrative skills.
• Ability to work efficiently under pressure while managing multiple files simultaneously.
• Strong attention to detail and accuracy.
• Professional communication skills.
• Excellent command of the English language, both written and spoken.
• Proficiency in Microsoft Office and modern digital document management systems.

What We Offer

• A permanent position within an internationally recognised law firm.
• A professional and dynamic working environment.
• Opportunities for long-term career development.
• Continuous professional training.
• Competitive remuneration, depending on qualifications and experience.

We look forward to welcoming an experienced professional who shares our commitment to excellence and client service.